Vasudhara Art Vista Llp

Job Title: Smart Secretary cum Management Executive Assistant Reports to: Senior Management/Executive Team Job Summary: The Smart Secretary cum Management Executive Assistant will provide high-level administrative support to the senior management team, ensuring seamless communication, efficient operations, and exceptional hospitality. The ideal candidate will have a strong background in corporate communication, mass communications, IR, and hospitality, with excellent IT and AI skills to manage day-to-day tasks. Key Responsibilities: 1. Calendar Management: Manage and maintain executives' schedules, appointments, and travel arrangements using digital calendars and scheduling tools. 2. Communication Management: Draft, edit, and proofread correspondence, reports, and presentations; manage emails, phone calls, and client communications. 3. Meeting Coordination: Organize and coordinate meetings, including preparing agendas, taking minutes, and following up on action items. 4. Document Management: Maintain and organize confidential documents, records, and files; ensure compliance with corporate governance policies. 5. Client Relations: Build and maintain strong relationships with clients, stakeholders, and internal teams; provide exceptional hospitality and customer service. 6. IT and AI Tools: Utilize IT and AI tools, such as Microsoft Office, Google Suite, and project management software, to streamline tasks, manage data, and enhance productivity. 7. Research and Reporting: Conduct research, analyze data, and prepare reports to support executive decision-making. 8. Event Planning: Coordinate and plan corporate events, conferences, and team-building activities. Required Skills and Qualifications: - Bachelor's degree in business administration, Communications, or a related field - 2-3 years of experience as an Executive Assistant or similar role - Excellent communication, organizational, and time management skills - Proficient in IT and AI tools, including Microsoft Office, Google Suite, and project management software - Strong analytical and problem-solving skills - Ability to maintain confidentiality and handle sensitive information - Experience in corporate communication, mass communications, IR, and hospitality preferred Preferred Skills: - Certification in Executive Assistance or related field - Experience with CRM software and project management tools - Strong understanding of corporate governance policies and procedures.