supply chain management

Role & responsibilities

Procurement & Supplier Management

• Procure reagents, consumables, calibrators, and controls from

  approved vendors only

  (ISO 15189:2022, Clause 6.3, AACI & NABH).
• Helping Quality Manger for

  supplier evaluation, re-evaluation, and approval records

  .
• Communicate with vendors for replacement of

  non-conforming or rejected materials

  .

Quality System & NABL Compliance

• Support

  internal audits, surveillance audits, and NABL assessments

  by presenting purchase, stock, and storage records.
• Prepare Store Manual for storage, issue, and disposal.
• Report and document

  non-conformities, deviations, and corrective actions

  (ISO 15189:2022, Clause 8.7, AACI & NABH).
• Assist in

  risk management activities

  related to supply interruptions (ISO 15189:2022, Clause 8.5, AACI & NABH).
• Monitoring supplier performance and updating records.

Inventory Control & Stock Management

• Ensure proper labelling of all items at the time of receipt, including details such as date of receipt, storage temperature, and other relevant information.
• Regularly monitor and maintain the cold storage room to ensure compliance with storage requirements.
• Coordinate and work in close collaboration with the laboratory team to support smooth operations.
• Maintain updated

  stock registers/logbooks/ERP system

  with:
• Item name
• Date of receipt
• Batch/lot number
• Expiry date
• Quantity received/issued

• Implement

  FEFO (First Expiry, First Out)

  and

  FIFO (First In, First Out)

  systems for all materials.
• Track

  minimum stock level, reorder level, and lead time

  to prevent stockouts.
• Conduct

  monthly/quarterly physical stock verification

  and report discrepancies.
• Ensure segregation of

  expired, damaged, or recalled materials

  with labelling NOT FOR USE.”

Storage & Environmental Monitoring

• Store materials as per

  manufacturer’s instructions

  (temperature, humidity, light protection).
• Maintain

  refrigerated/freezer storage

  for temperature-sensitive reagents.
• Use

  calibrated monitoring devices

  (thermometers, hygrometers, data loggers).
• Record and review

  temperature/humidity logs daily

  .
• Immediately escalate if storage conditions deviate from the required
• Ensure

  segregated areas

  for flammable, hazardous, and expired items.

Documentation & Record Control

• Prepare and maintain:

• Goods Receipt Note (GRN)

• Stock Register / ERP Entries

• Issue Slips

  for materials given to departments

• Non-conformance reports

  for damaged/rejected material

• Disposal Records

  for expired material
• Ensure all records are

  legible, signed, dated, and traceable

  (ISO 15189:2022, Clause 8.4, AACI & NABH).
• Retain records for the

  defined retention period

  as per NABL/quality manual.

Safety, Waste, and Compliance

• Follow

  Material Safety Data Sheets (MSDS)

  for handling hazardous chemicals.
• Label all materials with

  item name, lot number, expiry date, hazard symbols (if applicable)

  .
• Ensure safe handling, segregation, and disposal of expired/unused reagents as per

  Biomedical Waste Management Rules, 2016

  .

lab safety protocols