Store Assistant

Roles and Responsibilities of a Stores Assistant (Construction Site)

1. Material Receipt

• Verify quantity and quality of received materials against delivery challans/invoices.

• Ensure proper documentation for all incoming materials (Goods Receipt Note - GRN).

• Check materials for damages, expiry, or defects before accepting.

2. Material Storage

• Store materials in an organized and secure manner (category/brand/usage-wise).

• Maintain proper labeling, stacking, and protection from weather or theft.

• Follow First-In-First-Out (FIFO) system for materials with shelf life.

3. Material Issue & Dispatch

• Issue materials as per Material Issue Slip (MIS) or requisition form from site engineers.

• Record all issued materials and update stock registers/software.

• Ensure only authorized personnel receive materials.

4. Inventory Management

• Maintain accurate stock levels and update stock register (manual or ERP/SAP).

• Conduct regular physical stock verification.

• Identify slow-moving, excess, or obsolete stock and report to management.

5. Documentation and Records

• Maintain records of:

• GRNs

• Delivery Challans (DCs)

• Purchase Orders (POs)

• Material Issue Slips

• Stock Registers

• Submit regular reports to the Purchase or Accounts Department.

6. Coordination

• Coordinate with site engineers for material requirements.

• Liaise with the purchase department regarding shortages or urgent needs.

• Inform procurement team about low stock items in advance.

7. Safety and Compliance

• Ensure safe handling of hazardous or heavy materials.

• Follow safety procedures for storage (e.g., for flammable items or chemicals).

• Ensure compliance with audit and company policies.

8. Security of Materials

• Monitor movement of materials in and out of the store.

• Work with security personnel to ensure gate entry stamping is done for received materials.

• Prevent pilferage, theft, or unauthorized usage of materials.

9. Asset and Tool Management

• Keep records of tools and returnable items issued to site workers or subcontractors.

• Track tool returns and manage servicing/replacement when required.

10. Reporting

• Daily/Weekly/Monthly reporting of:

• Stock position

• Consumption reports

• Shortage and damage reportsRole & responsibilities

Preferred candidate profile