Sr. Purchase Executive / Purchase Manager / Senior Purchase Manager

Job Description

JD for Purchase Executive / Sr Purchase Executive / Purchase Manager / Senior Purchase Manager Ainos Pharmaceuticals Job Title: Purchase Executive / Sr. Purchase Executive / Purchase Manager / Senior Purchase Manager (Designation based on experience and fit) Department: Procurement & Supply Chain Location: Mumbai - Head Office Company: Ainos Pharmaceuticals Pvt. Ltd. Experience Required: 7 - 8 Years (Minimum 5 years in pharmaceutical procurement) Industry: Pharmaceutical / API Trading Employment Type: Full-Time Key Responsibilities 1. Strategic Sourcing Identify and procure Active Pharmaceutical Ingredients (APIs), excipients, chemicals, and packaging materials from qualified domestic and international suppliers. Assess supplier capabilities, audit certifications, and evaluate quality systems in alignment with regulatory standards. 2. Vendor Management Develop and manage long-term relationships with key vendors to ensure supply consistency. Negotiate contracts for pricing, credit terms, delivery schedules, and ensure receipt of regulatory documents (e.g., COA, MSDS, DMF). 3. Purchase Operations Generate and process Purchase Orders (POs), oversee execution, and coordinate follow-ups for dispatches and on-time deliveries. Maintain complete and accurate documentation for procurement and financial transactions. 4. Compliance & Documentation Ensure compliance with relevant regulatory standards (domestic & international). Manage and archive documentation such as product specs, batch info, and import/export records for audits. 5. Market Intelligence & Networking Track global and domestic market trends, supplier pricing, and material availability-particularly from China and Southeast Asia. Participate in trade fairs, supplier site visits, and industry events to enhance sourcing capabilities and vendor development. Candidate Profile Education Graduate in Science, Pharmacy, or Commerce. Additional certifications in Materials Management or Supply Chain are a plus. Experience Minimum 5 years in pharmaceutical procurement is mandatory. Total 7 - 8 years of relevant experience in API trading or pharma supply chain operations preferred. Skills Required Strong knowledge of API sourcing and raw material categories. Proficient in MS Office (Excel, Word, Outlook); ERP or inventory software experience is advantageous. Excellent negotiation, communication, and vendor management skills. Additional Advantages Experience in international procurement, especially from China and Asian markets. Background in Merchant Export or pharma trading firms preferred. Personal Qualities High sense of ownership, punctuality, and self-discipline. Ability to work independently, manage multiple tasks, and deliver under pressure. Willingness to travel (domestic and international) as per business needs. Why Join Ainos Pharmaceuticals? Be part of one of India's leading API trading firms with a global footprint. Gain exposure to international procurement and sourcing practices. Work in a growth-oriented, dynamic environment in the pharmaceutical industry. Competitive compensation, with opportunities for learning and career advancement. About Ainos Pharmaceuticals Ainos Pharmaceuticals Pvt. Ltd. is a Mumbai-based global pharma and chemical sourcing company engaged in the supply and export of APIs, Excipients, Food Ingredients, Chemicals, Packaging Materials, and Machinery. Founded by industry veterans with over four decades of experience, Ainos operates across 40+ countries through offices in Hong Kong, Nigeria, UAE, and Vietnam. We are driven by consistency, commitment, and customer-first values to deliver reliable, high-quality solutions in compliance with international standards. Website: https://www.ainospharma.co.in