Sr. Executive - Admin

About the role:

Sr. Executive Admin

Key Responsibilities

1. Office & Facility Management

• Ensure proper functioning of office infrastructure including CCTVs, internet, HVAC and other essential systems
• Liaise with building management for parking, utilities and other facility-related services
• Maintain upkeep and overall operational efficiency across all office locations
  

2. Office Supplies & Inventory Management

• Maintain inventory of stationery, pantry items, IT assets and new joiner kits
• Ensure timely procurement of essential office supplies and manage vendor relationships
  

3. IT & Technology Support

• Set up and maintain laptops, peripherals and other corporate devices
• Coordinate IT servicing, repairs and asset management
• Place IT orders and liaise with vendors for cost-effective procurement
  

4. Mobile & Communication Management

• Manage corporate mobile devices and CUG network: issue, recover and resolve service-related issues
  

5. Travel & Logistics

• Arrange and manage employee travel including flights, trains and accommodation ensuring smooth logistics
  

6. Vendor & Contract Management

• Track and manage all office and facility contracts, AMCs and service agreements
• Ensure timely renewals and negotiate optimal terms with vendors for cost efficiency
  

7. Event & Employee Engagement Support

• Assist in execution of office events, team activities and employee engagement initiatives
  

8. Team Supervision

• Oversee office support staff to ensure tasks are completed efficiently and standards are maintained
  

9. Miscellaneous Tasks

• Undertake additional administrative or operational responsibilities as required to support business needs and ensure smooth office functioning

Qualifications & Skills:

• Bachelors degree or equivalent
• 3–5 years experience in admin, facility or operations management
• Strong organizational, multitasking and vendor management skills
• Basic IT knowledge and troubleshooting capability
• Excellent communication, interpersonal skills and proactive problem-solving mindset