Job
Description
As an Administrative Support Assistant at the company, your role will involve the following responsibilities: - Performing position duties with autonomy and sound judgment. - Managing central repository(ies) (i.e., SharePoint); posting items as requested/needed. - Providing support for meetings such as scheduling, agenda distribution, slide consolidation, meeting hosting, meeting recording posting, etc. - Providing support for onboarding of new staff to DE - equipment ordering, CV/Job Description posting, etc. - Providing support to DE initiatives and projects as requested. - Supporting the department with various logistical needs, such as managing distribution lists, CV updates (format QC/posting), Job Description updates (role verification/posting), expense report approvals. - Supporting department project needs in areas such as special events and communications to department staff. - Preparing and delivering communications up to Departmental level. - Coordinating and supporting the delivery of Departmental training delivered remotely or face to face. - Helping prepare and manage functionally managed and Controlled Documents. - Triaging questions and troubleshooting issues for internal customers. - Running reports, sorting information, and analyzing data as requested. - Collaborating with other Administrative Support staff in the Company regarding ways that the function can best support the Company. - Effectively fulfilling the responsibilities for Executive Assistants during absences of the incumbent. - Performing all other duties as needed or assigned. Qualifications required for this role include: - University/College Degree (Life Science preferred), or certification in an allied health profession from an appropriate accredited institution (Ex: Nursing certification, Medical or laboratory technology). - Equivalent practical working experience may be considered in lieu of this recommendation (i.e., 2+ years experience within the clinical research industry). - Fortrea may consider relevant and equivalent experience in lieu of educational requirements. Experience required for this role includes: - 2-4+ years in a drug development, Pharmaceutical, or Administrative position including working knowledge of the ICH-GCP guidelines and all other applicable guidelines and regulations. - Demonstrated ability to perform all duties with an emphasis on customer service, follow-up, and professionalism. - Ability to establish and maintain effective working relationships with other employees. - Demonstrated ability to adapt to frequently changing processes. - Strong organizational and time management skills. - Experience working in a Virtual Setting. - Experience in a medical setting, the pharmaceutical, or clinical research industries. - Knowledge of Microsoft operating systems and experience with Microsoft Office software, especially Word, Excel, PowerPoint, MS SharePoint. - Knowledge of Communication software including Webex and MS Teams. - Ability to learn new programs with minimal instruction. - Competence in organizing and maintaining multiple personnel schedules. Preferred qualifications include some Clinical Research Experience preferred. The physical demands/work environment for this role involve standard office and/or home office based working conditions. Candidates should be able to work in shifts if business demands for it.,
