Specialist - Abstraction

Specialist - Abstraction

Specialist - Abstraction

Responsibilities:

• Lease Abstraction & Data Management:

  Liaise with internal parties to obtain appropriate lease documentation.
• Work closely with colleagues within other Lease Administration teams to ensure workload is completed in a timely and accurate manner.
• Escalate issues where required, including during scope discussions.
• Abstract critical and key information from leases and other contract documentation.
• Accurately abstract information into various lease database systems.
• Accurately record Lease Documents information into the Master Document Control Log / Document Trackers.

• Quality Assurance & Verification:

  Cross-check and verify Abstracts and System Data for accuracy and completeness.
• Verify and review System Reports and System Data for Accuracy and Completeness.
• Perform Lease Document Matching and Review for completeness to ensure readiness for abstraction.

• Stakeholder Collaboration & Compliance:

  Work closely with internal stakeholders to resolve Document/Abstraction related queries.
• Review landlord invoices to ensure adherence to lease requirements.
• Prepare area, cost-schedule, and events variance reports for validation projects.
• Ensure processes and procedures are maintained to adhere to all internal and external compliance policies.

• Additional Responsibilities (Post-Expertise Gain):

  Document business processes thoroughly.
• Train and mentor new team members.
• Conduct audits of work performed by new team members.
• Work effectively in a large team, consistently displaying teamwork and upholding JLL values.

What we are looking for:

• Impeccable Expertise:

  University Graduates with demonstrated Lease Abstraction expertise.
• Experience in office and retail leases is preferred.
• Experience working on Real Estate Commercial Lease Abstractions is highly valued.
• Experience using a property management/lease administration system for global clients is a plus.

• Immaculate Knowledge:

  Sound computer skills in Microsoft Office (MS Excel, Outlook).
• Strong Project Management Skills.
• Excellent Verbal and Written Communication Skills.
• Strong organizational and interpersonal skills.
• Demonstrated ability to maintain and manage accurate data and to prioritize work within tight operational deadlines.
• Readiness to change, receptivity to new ideas, and the ability to provide solutions and strategies for client needs and concerns when required.
• Exceptional attention to detail, a high degree of workplace ethics, and integrity.

• Avid Reader and Fast Learner:

  An interest in reading, strong comprehension, and paraphrasing skills.
• Innovative thinking and the ability to effectively manage self and others emotions.
• Self-motivated and a strong team player, capable of delivering work under tight operational deadlines.
• Highly accountable and able to work with minimal supervision.