Society Manager at Thane.

Urgent job opening for Society Manager at Thane.

Position: Society Manager / Estate Manager

Reporting To: Managing Committee / Secretary

Work Location: Housing Society Premises

Working Hours: 10:00 AM 6:00 PM (MonSat)

Employment Type: Full-Time / Contract

1. ROLE PURPOSE

The Society Manager will manage the day-to-day operations of the Co-operative Housing Society, ensure compliance with statutory norms, maintain documentation, supervise staff/vendors, handle member interactions, and support the committee in smooth and efficient society administration.

2. KEY RESPONSIBILITIES

A. Daily Operations Management

Ensure smooth functioning of daily activities in the premises.

Supervise security, housekeeping, gardeners, lift operators, and maintenance staff.

Maintain daily attendance of all staff.

Ensure cleanliness, hygiene, and safety in common areas.

Monitor water levels, pumps, electricity supply, fire systems, and basic infrastructure.

B. Member Interaction & Grievance Handling

Address resident complaints and queries politely and professionally.

Maintain a Complaint Register (physical + digital).

Provide timely updates to residents and the committee regarding issue resolution.

Assist elderly or special-needs residents when required.

C. Documentation & Record Keeping

Maintain and update all mandatory society registers, including:

Form I Register (Member Register)

Form J Register (Share Transfer & Membership History)

Share Register

Nomination Register

Asset Register / Dead Stock Register

Lien Register

Insurance Register

Fire Audit Register

Lift Inspection Register

Investment Register

Audit & Rectification Register

Visitor & Vendor Registers

Inward/Outward Register

Key Tasks:

Digitize all records and maintain backups.

Proper filing of physical documents, agreements, minutes, bills, vouchers, and notices.

Keep records ready for audit, inspections, and legal requirements.

D. Compliance & Statutory Support

Assist the society in following the MCS Act 1960, Rules 1961, and Model Bye-Laws.

Help prepare and maintain paperwork for AGM, SGM, MC Meetings.

Assist auditor during annual audit.

Help maintain documentation for elections, GST, PAN, insurance, and legal matters.

Coordinate with local authorities (CMC/BMC/MHADA/MBMC/PCMC, Fire Dept., Lift Dept.).

E. Financial & Billing Support

Assist in preparation and distribution of monthly maintenance bills.

Maintain defaulter list and follow-up for payments.

Keep records of petty cash, local purchases, and reimbursements.

Verify vendor bills, AMC invoices, and service provider charges.

Support the Treasurer/Accountant during budgeting and financial planning.

F. Vendor & Contractor Management

Ensure AMC servicing of lift, fire equipment, water pump, CCTV, generator, STP/WWTP, etc.

Verify vendor performance and escalate issues to the committee.

Maintain contracts, agreements, and renewal dates.

Conduct periodic checks on vendor quality of work.

G. Maintenance & Infrastructure Monitoring

Daily inspection of lifts, common lights, swimming pool, gym, childrens play area, parking, etc.

Issue work orders for repairs with committee approval.

Track pending maintenance work and quality of completed work.

Ensure safety standards are followed consistently.

H. Meeting Support

Prepare and circulate meeting notices.

Draft agenda & minutes of meetings.

Confirm action points with committee and follow up.

Maintain meeting attendance and resolution book.

I. Handover Management (Builder Society OR Committee Manager)

Document verification (OC, CC, Building plan, Fire NOC, Lift license, etc.)

Assistance in taking charge of assets, warranties, registers, and legal documents.

Create a complete handover checklist with remarks.

3. REQUIRED SKILLS & COMPETENCIES

Knowledge: MCS Act, Bye-laws, Cooperative society procedures

Technical Skills: MS Excel, Word, Email, Society management software

Communication: Clear communication in Marathi, English, and Hindi

Administrative Skills: Filing, drafting notices, maintaining registers

Leadership: Ability to supervise staff and manage vendors

Problem Solving: Quick decision-making and efficient issue handling

4. QUALIFICATIONS & EXPERIENCE

Education: Minimum HSC; Preferably B.Com / Diploma in Society Management

Experience: 28 years in housing society operations (preferred)

Certifications (Optional):

Diploma in Cooperative Housing Society Management

Fire & Safety training

Accounting basics

5. PERSONAL ATTRIBUTES

Polite and professional behaviour

Strong ownership and accountability

Organised and detail-oriented

Ability to work independently

High integrity and confidentiality

6. REPORTING & PERFORMANCE REVIEW

Reports to: Secretary / Chairman / Managing Committee

Daily reporting via WhatsApp/email

Weekly operational report

Monthly compliance and maintenance summary

Quarterly performance review by committee

If you are interested then contact below

Contact no.:- Mr.Eknath Bhagat - 97695 81908

Mail ID:- advantedgefin@gmail.com