Job
Description
Maersk is an integrated logistics company and a global leader in the shipping industry, with a presence in over 130 countries worldwide. We are undergoing unprecedented change, constantly evolving our business and technology landscape to re-think how we engage with our customers and partners. Our commitment to sustainable growth drives us to innovate and redefine the boundaries of possibility, setting new standards for efficiency, sustainability, and excellence. At Maersk, we believe in the power of diversity, collaboration, and continuous learning, ensuring our people reflect and understand the customers we serve. Join us as we harness cutting-edge technologies and unlock opportunities on a global scale to shape the future of global trade and logistics. Position Summary: The Supervisor - Site Admin will be a key leader responsible for the comprehensive administrative and operational oversight of our site in Farukh Nagar. This role encompasses crucial aspects of facilities management, employee services (transport and canteen), compliance, and the meticulous management of third-party staff and vendors. You will ensure that our site operates smoothly, safely, and efficiently, meeting the needs of our employees and adhering to all regulatory and company standards. Key Responsibilities: Facilities Management: Oversee the maintenance and upkeep of the site's infrastructure, ensuring all facilities are fully operational and consistently meet employee needs. Ensure that all facilities are safe, fully compliant with health and safety regulations, and properly maintained through regular checks and scheduled upkeep. Coordinate effectively with internal maintenance staff and external contractors for timely repairs, routine maintenance, and facility improvements. Transport & Canteen Management: Manage comprehensive employee transportation services, including efficient scheduling and optimized route planning to ensure timely commutes. Ensure all vendor-provided vehicles are well-maintained, safe, and fully compliant with all relevant transportation regulations. Proactively address transportation-related issues and continuously optimize operations to maximize efficiency and minimize delays. Supervise the operations of the site canteen, ensuring consistently high standards of food quality, hygiene, and service. Collaborate with catering vendors to offer diverse, nutritious meal options and drive improvements based on employee feedback. Site Compliance & Audit Support: Assist the Employee Relations (ER) Lead and Site People Advisor in ensuring the site's full compliance with all applicable laws, regulations, and company policies. Support the effective implementation of compliance programs and initiatives across the site. Prepare for and conduct comprehensive internal site audits and external customer audits, ensuring that all required documentation is meticulously in place and readily accessible. Support the Distribution Centre (DC) Managers in implementing timely and effective corrective actions in response to any audit findings, ensuring ongoing compliance. Support HSSE (Health, Safety, Security, and Environment) initiatives, ensuring safety standards are consistently met, and actively participate in risk assessments and incident investigations as necessary. Third-Party Staff Management: Serve as the primary contact for all third-party staff on-site, effectively addressing their concerns and ensuring their adherence to workplace policies. Maintain accurate and up-to-date records of third-party staff information, including personal details, employment history, and contract terms. Oversee the onboarding process for third-party staff, ensuring proper orientation and training to familiarize them with workplace policies and procedures. Develop and maintain optimized schedules to ensure adequate staffing levels that are precisely aligned with business needs. Ensure all schedules comply with labor laws, organizational policies, and guidelines, including stipulated rest periods, maximum working hours, and overtime regulations. Monitor attendance records diligently to ensure third-party staff correctly use the designated attendance system (e.g., biometric devices, attendance software). Track and manage all types of leave, including sick leave, vacation, and personal leave, for third-party staff. Ensure all third-party staff hours and overtime are accurately recorded and fully comply with contractual agreements. Generate comprehensive reports on attendance, hours worked, overtime, and other scheduling metrics to provide valuable insights for operational improvements and workforce planning. Analyze trends in attrition, absenteeism, and productivity to support strategic workforce planning initiatives. Third-Party Vendor Administration: Manage relationships with all third-party vendors, ensuring all service level agreements (SLAs) are consistently met. Ensure all third-party vendor operations fully comply with applicable labor laws and company policies. Ensure and verify that vendors provide necessary documentation, including offer letters, payslips, and ESIC TIC, to all third-party staff. Collaborate with vendors to ensure smooth onboarding and offboarding processes for their staff. Provide timely and constructive feedback on performance and attendance-related issues, such as tardiness, absenteeism, or discrepancies in attendance records, to the third-party vendor for immediate corrective action. Maintain thorough documentation of all feedback shared and meticulously follow up on improvement actions. Invoice Management: Review all invoices thoroughly to ensure absolute accuracy in calculations, rates, and supporting documentation. Cross-check invoices meticulously against contracts, SLAs, or purchase orders to verify complete alignment with agreed terms. Route invoices through the appropriate approval workflows in a timely manner to prevent any payment delays. Address and resolve invoice discrepancies promptly, such as mismatched amounts, incorrect billing periods, or unapproved charges. Maintain an organized and up-to-date repository of all invoices, payment records, and supporting documents for easy access and auditability. Conduct monthly sample checks on claimed versus paid salaries and address any discrepancies with the vendor promptly. What We Offer: Joining Maersk means being part of a global leader that is transforming an entire industry. You will have a unique opportunity to make a tangible impact on our site operations and contribute to our continuous pursuit of excellence. We offer a challenging yet rewarding environment where continuous learning and professional development are highly valued. You'll work with diverse teams and have the chance to grow your career within a truly international organization.
