Shipping Administrator

Key Responsibilities

• Administer global stock movements, including reporting, processing purchase/service invoices, issuing sales invoices, and updating internal spreadsheets.
• Execute containerized and shipments:
• Analyse purchase/sale contract terms.
• Issue load/discharge orders and documentary requirements.
• Process invoices and present documents to buyers/banks as needed.
• Chase late payments in line with credit control reports.
• Assist the operations team in fulfilling shipping/operational requirements of contracts and charter parties.
• Collate ship emission declarations for reporting purposes.
• Monitor production of contracts, upload signed contracts into the internal database, provide weekly reports, and follow up with traders.
• Maintain awareness of bills of lading, documentary instructions, letters of credit, and letters of indemnity.
• Resolve day-to-day operational/logistics queries and communicate critical situations requiring input from other departments.