Senior Travel Executive

Job Location : Kolkata

Position : Senior Travel Executive

Experience : min 6 years

Qualifications : Graduate

Age - Within 45 Years

Industry : Coal Manufacturing

Joining : As soon as possible

Skills :

Responsibilities and Duties :

Preferred Skillset

• Must have worked in similar profile
• Proficiency in Office 365 (Outlook, Word, Excel).
• Strong communication, coordination and organizational skills.
• Attention to detail and problem-solving mindset
• To provide 24x7 support mindset

Job Description:

• Travel Booking and coordination:
• Understanding travel requirements thoroughly
• Collect options and compare prices from multiple airlines and booking platforms. Share options with the traveler and arrange domestic / international travels
• Set up alerts for flight status updates and inform travelers proactively.
• Arrange train tickets
• Collect options and compare prices along with complimentary services to help travelers choose the best deals / hotels and accordingly arrange hotel bookings either directly or in consultation with the agencies.
• Book car rentals or taxis as per company policy. Manage roaster for Company vehicles
• Coordinate with the traveler and the cab agency and driver as per the requirement
• Coordinate with travel agencies, airlines, and hotels for the best deals.
• Provide 24x7 services as and when needed

• Visa & Documentation Support:
• Assist in visa applications, passport renewals, and necessary travel documentation.
• Keep track of visa expirations and maintain proper records.

• Communication & Support:
• End to end support to the travelers including sending Travel Itinerary with all bookings (flights, hotels, transport), providing important travel guidelines (e.g., baggage policies, cancellation, refund, etc), arranging boarding passes, etc
• Handle last-minute travel changes, cancellations, or emergency arrangements professionally and calmly.
• Gather post-trip feedback to improve future travel arrangements.

• Expense & Budget Management:
• Monitor travel expenses and prepare reports for the management.
• Process reimbursements and vendor invoices related to travel.

• Record Keeping & Compliance:
• Maintain database of frequent travelers along with necessary details, preferred airlines, hotels, and vendors.
• Maintain MIS of all travel bookings and expenses incurred

• Other admin works
• Material procurement, Peon management, coordination for gifts, car management, etc
• Maintain and track fuel usage

Job Type: Full-time

Pay: ₹30,000.00 - ₹33,000.00 per month

Schedule:

• Day shift

Supplemental Pay:

• Yearly bonus

Ability to commute/relocate:

• B B D Bagh, Kolkata, West Bengal: Reliably commute or planning to relocate before starting work (Preferred)

Application Question(s):

• Current Salary
• Notice Period
• Office Timing

Monday to Friday : 10:30 am to 7 pm
Saturday: 10:30 am to 4 pm

Education:

• Bachelor's (Preferred)

Experience:

• Senior Travel Executive: 6 years (Preferred)
• Visa & Documentation Support: 6 years (Preferred)
• Monitor travel expenses and prepare reports for management: 6 years (Preferred)
• Understand the clients requirements: 6 years (Preferred)
• Material procurement, Peon management: 6 years (Preferred)
• Maintain MIS of all travel bookings and expenses incurred: 6 years (Preferred)

Language:

• English (Preferred)

Location:

• B B D Bagh, Kolkata, West Bengal (Preferred)

Work Location: In person