Senior Project Controller

Details / responsibilities

• Emphasise the budgetary control system for projects by preparing various cost reports, consistently monitoring and ensuring adherence to budget and forecasts
• Maintain accurate, updated information on project cost and budgets
• Coordinate with Project Management Team with preparing detailed project change notices timely to the client
• Prepare all relevant documentation and back-ups for project change notices to the client/Kent project change notice timetable
• Administer all change management queries from client, ensuring that queries are resolved in a timely manner
• Monitor and oversee all project change notices, maintaining Project Change Notice logs, and promptly communicate approvals, rejections, or cancellations to the Project Team
• Provide ad-hoc requests/reports to management and/or client
• Understand and apply project specific cost reporting requirements
• Control and monitor project total expenditure including verifying and checking of invoices and claims from suppliers, vendors and subcontractors to ensure that all project expenditures are captured and properly recorded
• Support the development and ongoing maintenance of the overall project controls infrastructure to include Work Breakdown Structure, Overall Project Plan, Code of Accounts, Project Estimate, Budgets, Project Schedule and resource requirements to execute the project
• Establish the budgetary control system and generate project documentation
• Prepare forecasts, cost trend reports and monitor cost and commitment to budget and forecast
• Provide planning and cost controlling support for all projects which includes variation reporting, monitoring of milestone progress to the preparation of customer billing processes, etc.
• Provide cost control advice to the internal Project Management team as and when required. Attend project meetings and discussions with the Project Management team
• Perform project costing related reporting to the team and management s review to ensure that expenditures are kept within the project budget
• Work closely with the project controls team to ensure accurate inclusion of manpower costs in financial forecasts and progress reports
• Prepare reports on deviations, under-runs and overruns.
• Conduct required research and gather comprehensive information related to the cost scenario
• Manage the change control process, including the maintenance of the change order register, as well as overseeing cost reports, change registers, contract registers, and bulletin registers

Qualifications

• Bachelor s degree in engineering, or Business Administration with a minimum of ten years related projects experience
• Experience taking leadership role of progress analysis, project administration in project controls, supporting internal and external reporting to management, updating databases on the progress of the projects, analysing the work done by engineers and publishing reports to the customer across small sustaining capital type projects
• Able to set up a project at the start, with minimal supervision
• Demonstrated previous experience in creating projects, creating orders, monitoring deliverables, monitoring the progress against the hours and monitoring costs
• Detail oriented and self-starter who can work well with minimal supervision
• Experience in Primvera is must
• Proven problem solver, self-motivated with time management skills
• Able to effectively communicate commercial solutions and concepts to project personnel
• Strong organisational and time management skills
• Excellent verbal, written and communication skills required
• Expert technical skills and judgment
• Demonstrated ability to develop successful working relationships and become a team player
• Ability to work in harsh environments, in stressful situations, and during unsociable hours
• Proficient in MS Office suite of software programs
• Strong analytical and problem-solving skills to identify cost-saving opportunities and mitigate risks
• Ability to analyse cost trends, forecast future expenses, and make recommendations for cost optimisation
• Ability to present financial information in a clear and concise manner
• Proficient in contract comprehension, with the ability to discern billable items, rates, and per diems to ensure precise alignment of billing with contractual terms
• Full fluency in English is required
• Must be able to work under pressure to meet deadlines
• Must be able to work with the team in developing improved work processes for the department