Job
Description
Overview PMO encompasses Portfolio, Programme and Project Management Offices. This Senior PMO Manager role works in and as part of the PMO team within Link Group Corporate Markets and its purpose is to administer the change programmes and monitor projects such that cost, quality, plan, time, and benefits realisation are controlled and achieved, through ensuring that all projects for their relevant business area and adhere to the best practices and standard approaches for project management. The Senior PMO Manager will work closely with the Head of PMO and be accountable for developing and implementing best practices to enable the successful delivery of a broad range of IT and business change projects to stakeholders across their relevant business area portfolio. Main responsibilities of the PMO include scope and business case management; programme vision and blueprint development; benefits and quality management; stakeholder management; portfolio management; programme, tranche and project planning including milestone management; risk and issue management; and vendor management. Integral to delivering these responsibilities will be financial management; maintaining risks, issues, assumptions, actions logs; resource forecasting; change control; dependency management; and programme reporting. Operationally, the Senior PMO manager provides and enables project prioritisation, management information, financial reporting and resource planning. Key Accountabilities and main responsibilities Strategic Focus Provide full PMO support to the Head of PMO on maintaining all project/programme outcomes in the global pipeline. Work closely with the Head of PMO to ensure quality and consistent reporting is in place across the portfolio globally in line with Group standards, and that a consistent, one-way, same-way working policy is adopted. Assists the Head of PMO in building a strong and agile PMO Team, to deliver all aspects of PMO governance and aiming to establish a PMO centre of excellence for Corporate Markets Technology Ensure the successful implementation of the PMO s strategy, responsibilities, services and deliverables. Provide support for Project planning, Milestone management, Scope management, Resource forecasting; Financial Management; Change Management across the portfolio. Ensure the appropriate program benefits within the portfolio are identified, quantified and their realisation planned. Coordinate project closure to distil good practice and ensure lessons learned are logged. Operational Management Responsible for providing information and quality analysis & MI as required to the Management Team. Accountable for the report preparation for the Monthly Portfolio Steering Committees. The quality assurance for all reporting sits with this role and being able to provide quality accurate updates/information to the Head of PMO. Manage and compile Global Portfolio related financial and KPI Information. Track financial reporting whilst ensuring that the programme and projects adhere to the corporate financial processes. Support in providing and maintaining a capacity planning and resource tracking service across the Global Portfolio. Support and ensure that projects are proceeding according to scope, schedule, budget and quality standards. Monitor, track, and control outcomes to resolve issues, conflicts, dependencies and critical path deliverables Update and maintain the Portfolio Risk Log, Action Log, Decisions Log and Issue Register. Prepare regular status reporting to all levels of the business. Ensure efficient change control methods and process are utilised. Provides general and specific advice and authorises the issue of formal reports to management on the effectiveness and efficiency of control mechanisms. People Leadership Support and ensure that projects are proceeding according to scope, schedule, budget and quality standards. Monitor and accountable for the Portfolio reporting globally and provide a quality assurance role in line with defined PMO Governance Framework and processes. Assist the Program Managers, Projects Managers in achieving successful project delivery and ensuring reporting is provided to the standards required. To manage the planning and delivery processes by collecting and maintaining data in a consistent form and giving advice and guidance as necessary. Governance & Risk Ensure cross-program dependencies within the portfolio are managed and the dependency log is accurately maintained. Responsible for the ownership and management of the PPM tool including overall maintenance, governance and transitions of new projects to the toolset for the Portfolio. Ensure adherence to and personally promote MPMS core values, policies and standards. The above list of key accountabilities is not an exhaustive list and may change from time-to-time based on business needs. Experience & Personal Attributes At Least 8-10 years of relevant PMO/Portfolio management experience. Experience of working in a project environment including any of the following: Programme Office, Project Office, Programme Support, Programme Administration, Project Administration or similar. Effective Relationship Management, high experience with working and establishing relationships at all levels within an organisation and third parties. Excellent communication and presentation skills at all levels Sound judgment and logical thinking Ability to apply innovative thinking to problem solving. Require the individual to be proactive, detail oriented and have demonstrable experience working within a structured project environment. IT literate in Microsoft Office applications (Word, Excel, MS Project, PowerPoint and SharePoint) are essential. Strong organisational and time management skills with attention to detail Maintains trust, respect, cooperation and positive relationships in all circumstances Familiar with the project development lifecycle, methodologies and general project management. Enthusiastic attitude, discipline and approach. Can demonstrate independent working. Ability to work under pressure with a view to attaining monthly targets. Overview PMO encompasses Portfolio, Programme and Project Management Offices. This Senior PMO Manager role works in and as part of the PMO team within Link Group Corporate Markets and its purpose is to administer the change programmes and monitor projects such that cost, quality, plan, time, and benefits realisation are controlled and achieved, through ensuring that all projects for their relevant business area and adhere to the best practices and standard approaches for project management. The Senior PMO Manager will work closely with the Head of PMO and be accountable for developing and implementing best practices to enable the successful delivery of a broad range of IT and business change projects to stakeholders across their relevant business area portfolio. Main responsibilities of the PMO include scope and business case management; programme vision and blueprint development; benefits and quality management; stakeholder management; portfolio management; programme, tranche and project planning including milestone management; risk and issue management; and vendor management. Integral to delivering these responsibilities will be financial management; maintaining risks, issues, assumptions, actions logs; resource forecasting; change control; dependency management; and programme reporting. Operationally, the Senior PMO manager provides and enables project prioritisation, management information, financial reporting and resource planning. Key Accountabilities and main responsibilities Strategic Focus Provide full PMO support to the Head of PMO on maintaining all project/programme outcomes in the global pipeline. Work closely with the Head of PMO to ensure quality and consistent reporting is in place across the portfolio globally in line with Group standards, and that a consistent, one-way, same-way working policy is adopted. Assists the Head of PMO in building a strong and agile PMO Team, to deliver all aspects of PMO governance and aiming to establish a PMO centre of excellence for Corporate Markets Technology Ensure the successful implementation of the PMO s strategy, responsibilities, services and deliverables. Provide support for Project planning, Milestone management, Scope management, Resource forecasting; Financial Management; Change Management across the portfolio. Ensure the appropriate program benefits within the portfolio are identified, quantified and their realisation planned. Coordinate project closure to distil good practice and ensure lessons learned are logged. Operational Management Responsible for providing information and quality analysis & MI as required to the Management Team. Accountable for the report preparation for the Monthly Portfolio Steering Committees. The quality assurance for all reporting sits with this role and being able to provide quality accurate updates/information to the Head of PMO. Manage and compile Global Portfolio related financial and KPI Information. Track financial reporting whilst ensuring that the programme and projects adhere to the corporate financial processes. Support in providing and maintaining a capacity planning and resource tracking service across the Global Portfolio. Support and ensure that projects are proceeding according to scope, schedule, budget and quality standards. Monitor, track, and control outcomes to resolve issues, conflicts, dependencies and critical path deliverables Update and maintain the Portfolio Risk Log, Action Log, Decisions Log and Issue Register. Prepare regular status reporting to all levels of the business. Ensure efficient change control methods and process are utilised. Provides general and specific advice and authorises the issue of formal reports to management on the effectiveness and efficiency of control mechanisms. People Leadership Support and ensure that projects are proceeding according to scope, schedule, budget and quality standards. Monitor and accountable for the Portfolio reporting globally and provide a quality assurance role in line with defined PMO Governance Framework and processes. Assist the Program Managers, Projects Managers in achieving successful project delivery and ensuring reporting is provided to the standards required. To manage the planning and delivery processes by collecting and maintaining data in a consistent form and giving advice and guidance as necessary. Governance & Risk Ensure cross-program dependencies within the portfolio are managed and the dependency log is accurately maintained. Responsible for the ownership and management of the PPM tool including overall maintenance, governance and transitions of new projects to the toolset for the Portfolio. Ensure adherence to and personally promote MPMS core values, policies and standards. The above list of key accountabilities is not an exhaustive list and may change from time-to-time based on business needs. Experience & Personal Attributes At Least 8-10 years of relevant PMO/Portfolio management experience. Experience of working in a project environment including any of the following: Programme Office, Project Office, Programme Support, Programme Administration, Project Administration or similar. Effective Relationship Management, high experience with working and establishing relationships at all levels within an organisation and third parties. Excellent communication and presentation skills at all levels Sound judgment and logical thinking Ability to apply innovative thinking to problem solving. Require the individual to be proactive, detail oriented and have demonstrable experience working within a structured project environment. IT literate in Microsoft Office applications (Word, Excel, MS Project, PowerPoint and SharePoint) are essential. Strong organisational and time management skills with attention to detail Maintains trust, respect, cooperation and positive relationships in all circumstances Familiar with the project development lifecycle, methodologies and general project management. Enthusiastic attitude, discipline and approach. Can demonstrate independent working. Ability to work under pressure with a view to attaining monthly targets.
