Senior Manager Bids & Proposals

Role Summary:

The Senior Manager Bids & Proposals will be responsible for leading the end-to-end bid management process, including preparation, coordination, submission, and post-submission follow-ups for RFPs, RFIs, Tenders, Vendor Registrations, Pre-Qualification (PQ) documents, and Commercial proposals. The role requires strong leadership, commercial acumen, process orientation, and the ability to work cross-functionally to ensure high-quality and timely submissions that align with organizational goals.

Key Responsibilities:

1. RFP/RFI/Tender Coordination and Submission:

• Manage and coordinate the entire bid lifecycle, including RFP/RFI/Tender/Vendor information, Pre-Qualification, and Commercial submissions.
  
• Ensure timely preparation and accurate submission of documents as per client requirements and company standards.
  
• Collaborate with internal teams (Operations, Finance, Legal, HR, etc.) to gather necessary inputs and approvals.
  

2. Team Leadership and Development:

• Lead, mentor, and train the Bids & Proposals team to ensure efficiency and accuracy in all commercial preparations.
  
• Foster a culture of continuous learning, accountability, and performance excellence within the team.
  

3. Client and Site Visits:

• Conduct client and property visits when required to gain a deeper understanding of project requirements and commercial implications.
  
• Collaborate with on-site teams to ensure accurate cost estimations and feasibility analysis.
  

4. Commercial Analysis and Validation:

• Review and analyze commercial proposals, ensuring accuracy and alignment with company policies before submission for senior management approval.
  
• Identify potential risks, cost implications, and value propositions to enhance proposal competitiveness.
  

5. MIS and Database Management:

• Maintain and update all bid-related data, trackers, and management information systems (MIS) as per departmental requirements.
  
• Ensure systematic record-keeping and easy retrieval of historical data for reference and audits.
  

6. Process Compliance:

• Adhere strictly to organizational policies, internal approval hierarchies, and process compliance requirements.
  
• Ensure that all proposals and submissions meet legal, commercial, and operational standards.
  

7. Integrity and Confidentiality:

• Maintain the highest standards of integrity and confidentiality in handling sensitive commercial and client information.
  
• Ensure data security and compliance with company’s code of conduct.
  

8. Time Management and Flexibility:

• Demonstrate strong time management skills and flexibility to manage multiple deadlines and priorities.
  
• Ensure work completion within defined timelines while maintaining accuracy and quality.
  

9. Continuous Improvement and Additional Responsibilities:

• Proactively identify areas for process improvement and contribute to departmental efficiency.
  
• Be open to self-development and accept additional responsibilities as assigned by senior management.
  

Key Skills & Competencies:

• Strong analytical and commercial acumen
  
• Excellent communication and interpersonal skills
  
• Proficiency in MS Office (especially Excel, PowerPoint)
  
• Team leadership and coordination
  
• Attention to detail and deadline orientation
  
• Knowledge of bid/tender processes and government portals (preferred)