Senior Manager - Administration

Position: Senior Manager Administration

Reporting to:

Location:

Role Overview

The Senior Manager Administration will lead the institute's administrative, facility, and infrastructure functions, ensuring a safe, efficient, and well-maintained campus environment. The role involves strategic planning, process optimization, vendor management, and cost control while fostering a culture of accountability, service excellence, and continuous improvement across administrative operations.

Key Responsibilities

Facility & Infrastructure Management

• Oversee end-to-end campus administration, including building maintenance, security, housekeeping, and utilities.
• Ensure timely upkeep of facilities, preventive maintenance schedules, and compliance with safety and environmental standards.
• Manage space planning, office layout, and infrastructure upgrades aligned with institutional growth.

Vendor & Procurement Management

• Identify, evaluate, and manage vendors and service providers for administration, maintenance, and procurement.
• Negotiate contracts, SLAs, and AMC renewals to ensure cost efficiency and quality assurance.
• Develop a transparent and accountable procurement process aligned with institutional policy.

Budgeting & Cost Optimization

• Prepare and monitor the annual administrative budget.
• Track operational expenses, analyze variances, and drive cost-saving initiatives without compromising quality.
• Provide monthly MIS and analytical reports to management for decision-making.

Compliance & Risk Management

• Ensure adherence to statutory and safety compliances (fire, electrical, ISO, and audit readiness).
• Conduct regular risk assessments and implement preventive measures.
• Liaise with local authorities, government bodies, and vendors for compliance documentation and licenses.

Team Leadership & Process Improvement

• Lead and mentor the administration team to ensure high service standards and timely delivery.
• Develop and implement SOPs for key administrative functions.
• Promote digitalization of administrative processes to improve efficiency and record management.

Travel, Events & Workplace Support

• Oversee travel, logistics, and hospitality arrangements for staff, guests, and events.
• Support campus events, corporate engagements, and academic functions through effective logistics coordination.
• Ensure overall employee experience and workplace satisfaction through smooth admin operations.

Qualification & Experience

• Graduate in any discipline; MBA/PGDM preferred.
• 1218 years of progressive experience in administration, infrastructure, or facilities management.
• Proven expertise in vendor management, budgeting, compliance, and project execution.
• Exposure to educational institutions or corporate setups with multi-site operations preferred.

Skills & Competencies

• Strong leadership and stakeholder management skills.
• Excellent planning, negotiation, and communication abilities.
• Proficient in MS Office, Google Workspace, and ERP systems.
• Analytical, cost-conscious, and proactive in problem-solving.
• Ability to handle multiple priorities with discipline and attention to detail.

What We Offer

• A collaborative and empowering work environment.
• Opportunity to shape and strengthen FIIB's operational backbone.
• Competitive compensation aligned with experience and industry standards.