Job
Description
About the role: The Senior Finance Specialist is responsible for managing employee expense claims, ensuring compliance with company policies, and administering the corporate card program. This role requires attention to detail, a strong understanding of financial controls, and excellent customer service skills to support employees with their claims and card-related queries. Minimum Qualifications & Experience: Bachelor s degree in accounting, Finance, Business Administration, or a related field. 6+ years of experience in expense claims processing, accounts payable, or corporate card administration. Proficiency in Concur and Certinia system, MS Excel, and financial reporting tools. Strong attention to detail, problem-solving abilities, and excellent communication skills. Familiarity with corporate expense policies, tax implications, and financial compliance. Experience working in a shared services or multinational environment. Prior experience with corporate card programs and expense management tools. Ability to handle confidential information with integrity and discretion. Responsibilities: Expense Claims Processing: Review and process employee expense claims in accordance with company policies and guidelines. Ensure receipts and supporting documents comply with company policies and requirements. Verify approvals and escalate non-compliant claims to management. Coordinate with employees to resolve discrepancies or missing documentation. Process reimbursements through the Certinia system and liaise with Accounts Payable for timely payments. Assist in monthly expense accruals and reporting. Support Concur Technical team lead for new entity roll out and system enhancement initiatives. Stay updated on new Concur enhancements, features, and industry best practices, and proactively implement improvements to the system Manage helpdesk tickets, resolve user issues, and escalate problems as needed to ensure timely resolution. Corporate Card Administration: Manage the issuance, renewal, and cancellation of corporate credit cards. Maintain corporate cardholder records and ensure adherence to company policies. Monitor transactions for policy violations and follow up with employees as needed. Reconcile corporate card statements and ensure timely settlements. Support employees with card-related inquiries, including lost/stolen card replacements. Collaborate with the bank or card provider for troubleshooting and program enhancements. Compliance & Reporting: Ensure compliance with company policies, tax regulations, and audit requirements. Generate and analyse expense reports to identify trends, policy violations, and cost-saving opportunities. Assist in audits by providing required documentation and explanations. Recommend process improvements to enhance efficiency and reduce errors. Novotech is proud to offer a great workplace. We are committed to being an employer of choice for gender equality and providing an inclusive work environment where everyone is treated fairly and with respect. Our team members are passionate about what we do, but we understand work is only of the things that is important to them. We support our team members with flexible working options, paid parental leave for both parents, flexible leave entitlements, wellness programs and ongoing development programs. We are looking for people who are passionate about working clinical research and biotech, including people who identify as LGBTIQ+, have a disability or have caring responsibilities. We are a Circle Back Initiative Employer and commit to respond to every application. We look forward to contacting you regarding your application. Minimum Qualifications & Experience: Bachelor s degree in accounting, Finance, Business Administration, or a related field. 6+ years of experience in expense claims processing, accounts payable, or corporate card administration. Proficiency in Concur and Certinia system, MS Excel, and financial reporting tools. Strong attention to detail, problem-solving abilities, and excellent communication skills. Familiarity with corporate expense policies, tax implications, and financial compliance. Experience working in a shared services or multinational environment. Prior experience with corporate card programs and expense management tools. Ability to handle confidential information with integrity and discretion. Expense Claims Processing: Review and process employee expense claims in accordance with company policies and guidelines. Ensure receipts and supporting documents comply with company policies and requirements. Verify approvals and escalate non-compliant claims to management. Coordinate with employees to resolve discrepancies or missing documentation. Process reimbursements through the Certinia system and liaise with Accounts Payable for timely payments. Assist in monthly expense accruals and reporting. Support Concur Technical team lead for new entity roll out and system enhancement initiatives. Stay updated on new Concur enhancements, features, and industry best practices, and proactively implement improvements to the system Manage helpdesk tickets, resolve user issues, and escalate problems as needed to ensure timely resolution. Corporate Card Administration: Manage the issuance, renewal, and cancellation of corporate credit cards. Maintain corporate cardholder records and ensure adherence to company policies. Monitor transactions for policy violations and follow up with employees as needed. Reconcile corporate card statements and ensure timely settlements. Support employees with card-related inquiries, including lost/stolen card replacements. Collaborate with the bank or card provider for troubleshooting and program enhancements. Compliance & Reporting: Ensure compliance with company policies, tax regulations, and audit requirements. Generate and analyse expense reports to identify trends, policy violations, and cost-saving opportunities. Assist in audits by providing required documentation and explanations. Recommend process improvements to enhance efficiency and reduce errors.
