Senior Executive - Accounts Payable

Role & responsibilities

1. Invoice Processing & Verification

• Receive, review, and verify invoices for accuracy and completeness.
• Match invoices with purchase orders, GRNs, and contracts (3-way/2-way matching).
• Check appropriate approvals and coding before processing payments.

2. Vendor Management

• Maintain updated vendor records and contact information.
• Communicate with suppliers/ BU to resolve discrepancies, disputes, or missing documents.
• Manage vendor statements and ensure accounts are reconciled regularly.

3. Payment Processing

• Prepare and process payments (NEFT/RTGS, wire transfers, ACH, etc.).
• Ensure tax deductions (TDS/VAT/GST etc.) are accurately applied and recorded.

4. Reconciliation & Reporting

• Reconcile accounts payable transactions with the general ledger.
• Review and process employee reimbursements or expense claims.
• Prepare monthly AP aging reports, payment forecasts, and variance analyses.
• Support month-end and year-end closing activities.

5. Compliance & Documentation

• Maintain proper documentation for audits and internal controls.
• Ensure compliance with company policies, accounting standards, and tax regulations.
• Assist during internal and external audits by providing required AP records.

6. System & Process Management

• Use ERP or accounting systems (Oracle, Fusion, ZOHO.) for AP processing.
• Identify opportunities for process improvements and automation.
• Maintain strong data accuracy and integrity.

7. Cross-Functional Collaboration

• Coordinate with procurement, Business finance, and operations teams to resolve invoice or payment issues

Preferred candidate profile

• Accounting Knowledge with 1-5 years of experience in AP role.
• Ability to work in fast-paced, high-volume environments.
• Excellent problem-solving and follow-up skills.
• Effective communication with vendors and internal stakeholders.
• Commitment to meeting deadlines and maintaining process integrity.