1. Over all responsibility of Finance and Accounting Function for the company and its Group entities. 2. Institution of internal control mechanism and continuous monitoring 3. Interaction with Statutory and Internal Auditors, finalization of replies to the queries raised by the auditors, in consultation with senior management team. 4. Supervising the secretarial and legal team for ensuring compliances. Bringing up all compliance related matters to the notice of the directors, whenever required 5. Putting SAP B1 in order, in terms of business processes, procedures and end user training, so as to ensure proper data capturing and automatic generation of accurate reports. 6. Interaction with banks, financial institutions, customers and vendors 7. Interaction with consultants for all tax filings and assessments 8. Coordination with Government and other external agencies 9. Exploring new business opportunities, carrying out feasibility study and advising the directors. 10. Supervision and guidance on the following activities : a) Proper accounting of all business transactions b) Preparation of yearly budgets and periodic MIS c)Preparation of monthly, quarterly and yearly financial statements d) Statutory, internal and tax audits e) Customer billing, collection, accounting and reconciliation f) Accounting and payments against vendor invoices g) Treasury operations for all group entities h) All employee related compliances and payments i) All secretarial jobs and filings for all group entities j) Filing of APR and obtaining of SEIS scrips, sale and accounting thereof REQUISITES Male Candidates perferable At least 5- 8 years of work experience ideally in a leading organization at the post of Accounts Manager or Assistant Account Manager Knowledge of SAP B1 preferable Knowledge of GST and other statutory compliances mandatory
Monthly MIS prepared on 05th of every month along Analysis Fixed Assets Register & Deprecation working preparation along with entry in SAP for all group companies. Profit & loss on Sale of Fixed Assets - Working & Entry in SAP Drivers Trip sheet entries & checking for unsettled balances in SAP Employee Advances settlement & checking for unsettled balances in SAP along with sharing with Team & Mgmt. Checking and validating Cash balances in Petty cash (as prepared by team) & Voucher preparation (as prepared by the team) Coordination for the differences GL Creation in SAP for OWS & Group Customs duty Reconciliation of ledger in SAP for the companies and Balance to be made NIL in year end Checking the Inventory Accounting for fuel consumption & Reco. of Goods Received Not Invoice (GRNI) Clearing in the companies for the FY Forex Currency Exchange revaluation Working & entry in SAP Monthly Financials prepared on 5th of every month Vendor Balances outstanding preparing & checking with remarks twice monthly for unsettled & unpaid balances Checking the quarterly Advances Tax working for companies Projection required for Quarterly Advance tax working TDS Returns working for Other than Salary Looking at the GST Returns filing & Working for group companies. Quarterly & Annual Financials prepared for smaller group companies from Tally Annual Financials preparation as per requirements of Schedule-III of Companies Act for parent company. Preparing detailed schedules for Financials Audit coordination with Auditors and providing the details as required for audit by arranging with Teams Income Tax return & Tax Audit filing coordination with Auditors Provision for Expenses - Annually for all group companies & Classification of P&L by for Reimbursement & Non Reimbursement. Coordination with AP Team for Accounting Vouchers /Budget Preparation. Notices of PT/Income Tax Board Meeting PPT and Financials Preparation and Comparisons
Ensure that the Hard Copy of DTN from the field team with all supporting documents in original have been received within a stipulated time frame not exceedingly more then 1-2 days from the date of completion of the Job, subject to in any special case from the date of completion of the Job. Follow up with the team for any pending SO list for Timely billing. Pull out the Sales Order report and billing cockpit report to ensure that billing at Mundra is done timely without any delays. Co-ordinate and provide support to the billing team in case they need help with some DTN or billing perspective. Ensure that the team has dispatched the invoices to the clients on a regular basis . Preparation of Sales Invoices as per Contract or Preapproval, Set of Three each bills; two sets for our official purpose & remaining one for the client with one xerox copy of our sales invoices for acknowledgement, Scanned Copy of Invoice with complete set to be emailed to client, Sending hard copies to the client of sales invoices along with supporting documents. Proper Filing of Bills at our end, Incoming Payment Posting, Regular Follow up for timely payments from the client, Exchange of Monthly / Weekly Outstanding Statement with the Client or as per requirement. Follow-up for Work order from the clients ,follow up for payment, attending queries other requirement by client. Preparation of sale invoice for Private load vehicle, follow up for LR soft and acknowledgement copy and maintaining data on one-drive for smooth work. Reconciliation of Account Statement from the client time to time, Internal GL Reconciliation. Working on Monthly & quarterly reconciliation of 26AS for the FY. Weekly review on outstanding & if required with the Auditor for smooth cash flow. To Attend Client Queries over phone, emails regarding billing issues if any. To ensure the bill booking towards the Storage Charges once the subsequent job is over etc. based on space report and inventory sheet. Timely acceptance of DTN through Rydon Portal so that billing can be done at the earliest. Working Internal Reconciliation of Reimbursement GL i.e. Custom duty, transportation and material handling with payable team. Acceptance of DTN on Rydon Billing Cockpit, Dispatch of Invoices & Booking of invoice at client end status updating on Rydon Portal. Working of TDS Reconciliation for billing purposes. Attending audit requirement and solve queries raised by auditors. Coordinating for contract related work for the clients. Collaborate with operations to gather billing inputs and resolve discrepancies. Streamline data from logistics, inventory, and oil & gas services to prepare precise invoices. Monitor service agreements and ensure adherence to billing terms. Develop and maintain processes linking field operations to the billing team. Serve as the escalation point for complex billing issues. PREFERABLE: Experience in credit, collections and accounting. Good knowledge of SAP preferable. Superior spreadsheets skills and a good knowledge of Microsoft Excel. Male candidates will be preferred due to location.