Senior Associate/Assistant Manager-Purchase & Sourcing

The Role

The Senior Associate / Assistant Manager Purchase & Sourcing will be responsible for managing end-to-end procurement and sourcing activities to ensure the timely, compliant, and cost-effective acquisition of goods and services.

Responsibilities:

• Manage the complete procurement cycle from requisition to delivery, ensuring timely procurement of materials and services.
• Identify, evaluate, and onboard reliable vendors and suppliers to ensure quality and cost effectiveness.
• Monitor inventory levels and coordinate with internal teams to plan and forecast purchase requirements.
• Possess Knowledge of government procurement processes (GeM/e-tendering).
• Issue purchase orders, maintain accurate procurement records, and track delivery schedules.
• Ensure compliance with procurement policies, standards, and regulatory requirements.
• Coordinate with finance and administration for invoice processing, vendor payments, and reconciliations.
• Support project-based purchases, including technical equipment, IT hardware, lab supplies, and service contracts.
• Formulating procurement policies, SOPs, and guidelines to ensure regulatory compliance and internal controls.
• Support asset management activities, including acquisition planning, tagging, allocation, tracking, maintenance coordination, and end-of-life disposal.

Essential Qualification:

• Bachelors degree in any discipline, preferably in Supply Chain Management, Business Administration, Engineering, or a related field. A postgraduate qualification (MBA or Postgraduate degree in Supply Chain Management) will be an added advantage.
• Understanding of the General Financial Rules (GFR) 2017, including recent amendments up to July 2024.

Desirable Experience:

•Exposure to technical and non-technical procurement.

• Knowledge of government procurement processes (GeM/e-tendering).
• Proficiency in MS Excel and procurement tools (e.g., ERP, Tally, SAP).
• Proficient in using and managing existing inventory management software
• Strong negotiation, analytical, and vendor management skills.