Senior Analyst - Invoicing Specialist

Duties and Responsibilities:

• Ownership of the yearly budget exercise, liaising with business stakeholders to ensure an accurate, a timely and a sufficiently granular submission of (Client) agreed upon spend


• Validate the month-end accrual submissions to ensure that gaps in terms of fixed (i.e. monthly recurring) costs versus budget and/or forecast are duly accounted for, and liaise with business stakeholders as required


• Submit consolidated accruals to the corporate team in an accurate and timely fashion


• Upload monthly actual and accrual figures to forecast files, and reconcile for completeness


• Ensure that the monthly rolling forecast is duly updated to reflect future months spend expectations


• Create the monthly regional management reporting packs (including a comparison of actuals versus budget and/or forecast, as well as appropriate and insightful commentary on variances)


• Guide junior members of the team as to how draft meaningful variance explanations, and retain oversight of what they put forth for capturing in the regional management reporting packs


• Conduct ad-hoc analysis, and reporting, as required by the business


• Document and keep up-to-date relevant training materials as well as budgeting/forecasting walk-throughs


• Responsible for maintaining the monthly FP&A and CEE/SE finance calendars, and ensuring that all relevant parties are aware of FP&A (and billing)-related tasks as well as their completion dates


• Train business stakeholders on the FP&A process as well as the tools in use, as and when required

Billing

• Liaise with the Client to ensure that their purchase orders are created in line with the approved budget


• Review batch report data to aid the completeness of the monthly supply chain billings, and liaise with business stakeholders where gaps have been identified


• Distribute weekly AP reports to the FM team to ensure visibility and understanding as to what has been booked in the system


• Review employee-submitted expense claims for completeness, reconciling against system data, and liaising with individual employees where there are any gaps or additional clarification is required. Upload these expense claims to a centralized repository to aid in the monthly billing exercise


• Review the updated regional payroll file for consistency and completeness


• Create Client invoices (supply chain, travel & expense, and payroll) in an accurate manner, and ensure timely submission for pre-approval, as per the regional monthly finance calendar; submitting to the Client for further processing upon gaining said pre-approval


• Upload and code in NEXUS the monthly travel & expense, and payroll invoices, and submit for approval


• Upload of all vendor invoice data captured on the monthly billings, to a centralized repository, to aid the timely payment of said vendor invoices


• Monitor the centralized Finance mailbox for incoming mail, and undertake appropriate follow-up actions


• Follow up on submitted client invoices and collaborate where needed to ensure timely payment thereof


• Track client reimbursable spend versus client purchase orders, liaising as required when a purchase order requires amendment.

General

• 5-8 years of experience in budgeting and invoicing.


• Should be flexible with US working hours and should be proactive in managing the workload.


• Support audit requirements with timely provision of relevant documentation and insights


• Successfully navigate through accounting anomalies that may develop through internal or external processes