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Senior Administrative Assistant (PO Specialization)

Senior Administrative Assistant (PO Specialization)

NOVARTIS

14 - 15 years

45 - 50 Lacs

hyderabad

Posted:-1 days ago| Platform:

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Skills Required

administration change management interpersonal skills financial reporting social media project coordination scheduling event planning management operations

Work Mode

Work from Office

Job Type

Full Time

Job Description

About the Role

Support GMA leader(s) by independently be responsible of managing complex administrative and organizational assignments. Responsible for the planning and execution specific project activities related to respective GMA function (such coordinating & collating functional information/ data report, change management support activities, financial reporting activities and functional tools management).
Responsible for managing end to end departmental Purchase Order requisitions for specific site (i.e. all activities related to supplier record, Shopping Cart, Good Receipt and Purchase Order, invoicing etc). In addition, perform varied administrative support to GMA department as per requests with ability to multitask. using independent analysis of situations and judgment.

Key Responsibilities

Proficient in coordinating & managing and interpreting specific functional information and update requested by functional leaders (e.g. requesting, tracking, verifying, reconciling functional update and information)
Independent administrative and organizational assignments including creation and follow up on preparing meetings & presentations, scheduling event planning.
Proactively support preparation of team meeting, agenda, and follow-up on key action items.
Support leader in specific operational activities (such simple budget activities, timecard, org. chart.)
Runs specific functional initiatives (such maintaining functional Social Media Tools (monitors needs to adapt content; independently drives agreement process with respective members and continuously updates/expands/improves these tools).
Support hiring process of functional GMA associates, set-up interviews with candidates, support talent sessions, consolidate feedback and support on-boarding process of new hires
Point of contact for cross GMA functional administrative activities. Supports the team and associates from outside the team on services that are specific to the department.
Support functional communication and sharing platforms including co-ordination and management of communication and information sharing initiatives (including newsletter templates, regular updates etc.). Supports the team with setting up regular meetings, townhalls and face-to-face events. Deals with technical set-up of meetings.

We are committed to building an outstanding, inclusive work environment and diverse teams representative of the patients and communities we serve.

Essential Requirements

Successful experience as Administrative Expert and other project coordination activities
Well-organized, excellent time management with respect to priorities and self-management
Strong prioritization skills
Strong interpersonal skills and advanced team player with demonstrated ability to build collaborative relationships
Ability to work in a global team environment, meet timelines and work independently
Strong verbal and written communication and interpersonal skills
Experience in creating presentations and knowledge Excel and of SharePoint and willing to learn new applications if necessary
Very good written and spoken English; knowledge of other languages an advantage

Desirable Requirements

Performs varied and complex administrative support in organizing GMA departmental administrative activities /events such townhall, global team meetings, cross-functional workshops, etc. -provide on-site support, as necessary

Proficient in coordinating & managing and interpreting specific GMA information, update and task requested in complement to functional Project Coordination (PC) responsibilities or as delegate of PC for short period of time.

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NOVARTIS

Pharmaceutical Manufacturing

Basel Baselstadt

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Senior Administrative Assistant (PO Specialization)