Senior Accounts Officer

Role & responsibilities

• Source, evaluate, and finalize vendors for procurement of goods, services, and contracts related to logistics (e.g., fleet maintenance, transport equipment, office supplies).
• Process and track

  purchase orders

  , delivery notes, and invoices; coordinate with vendors to ensure timely delivery.
• Maintain accurate records of purchases, vendor agreements, and payment schedules.
• Coordinate with the

  accounts team

  to ensure timely processing of

  invoices

  , with correct

  GST inputs

  and

  TDS deductions

  as per compliance requirements.
• Ensure proper documentation and classification of input GST for ITC (Input Tax Credit) claims.
• Verify vendor GST registrations and ensure timely filing of vendor invoices to avoid credit loss.
• Track and ensure compliance with TDS provisions while processing vendor payments.
• Maintain and update vendor database with statutory and compliance documents.
• Monitor inventory levels and raise purchase requisitions as needed.
• Liaise with internal departments (operations, finance, warehousing) to understand and fulfil procurement needs.
• Assist in internal and external audits related to purchases, GST, and TDS compliance.

Preferred candidate profile

• Experience in a logistics, transport, or warehousing environment.
• Familiarity with government e-invoicing systems or GST portal filing.
• Knowledge of contract terms and basic legal aspects of vendor agreements.
• Solid understanding of

  GST

  ,

  Input Tax Credit

  ,

  TDS

  , and other indirect tax rules applicable to vendor payments.
• Knowledge of procurement processes and vendor management.
• Experience using ERP or accounting software (e.g.Tally ERP, SAP, Zoho, or similar).
• Strong negotiation and communication skills.
• Ability to work under pressure and meet deadlines.