Semi Qualified CA - Quality co-ordinator / Internal auditor

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Job Summary:

Quality Coordinator

Key Responsibilities:

• Ensuring compliance with the Firms Quality Control Manual:

• Implement and oversee the firms system of quality control across various divisions.
• Assist in developing and maintaining firm-wide policies and procedures addressing leadership responsibilities, ethical requirements, client acceptance, human resources, engagement performance, and monitoring.
• Monitor the effectiveness of the quality control system through periodic internal reviews and file inspections.

• Quality Monitoring & File Reviews:

• Coordinate pre-issuance and post-issuance reviews of engagements to ensure compliance with the Firms Quality Control Manual and templates recommended thereof.
• Document findings and work with engagement teams to implement corrective actions.

• Regulatory and Peer Review Preparation:

• Maintain documentation and support the firm in preparing for Peer Reviews, Quality Reviews (QRB), and NFRA inspections as and when they arise.
• Assist in compiling audit quality indicators and reports as required by oversight bodies.

• Training and Development:

• Organize training sessions for professional staff on the Firms Quality Control Manual, SQCs, ICAI regulations, ethical guidelines, etc.
• Maintain training records.

• Ensuring sufficient documentation across divisions to:

• Monitor and review, procedures related to client acceptance, continuance, independence checks and the like, in accordance with Firms Quality Manual.
• Ensure documentation related to everything mentioned in the Firms manual is complete and up to date (basic role will not involve preparation of the document, which has to be done by respective divisions).

• Audit, Reporting and Upgrading:

• Periodic audit of various divisions under the guidance of CQO with clear timelines for completing fieldwork, reporting of findings and implementing corrective actions in coordination with division concerned.
• Maintain the firm’s quality manual and ensure all documentation related to quality control is current and accessible.
• Prepare regular reports for the CQO or the Firm’s Leadership on quality metrics, review findings, and action taken.

• Operational Excellence:

• Undergo training in Operational Excellence (it is a value add if the candidate is already training in some of the best practices relating to Operational Excellence).
• Ensuring the chart / roadmap prepared for organisations Operational Excellence journey is being adhered to by all employees.
• Monitoring and reporting to CQO on the progress of implementation and suggesting remedial actions, where required.

Qualification & Experience:

• Semi-qualified CA with understanding of auditing standards and ICAI regulations with an interest in quality process, operational excellence, etc. or a MBA from any B-school with an interest in quality process or an Engineer with commercial/financial understanding with an inclination for quality process. It can also be an experience Graduate/Post Graduate from any stream with reasonable experience and interest in quality process.
• Minimum 2 years of experience in a quality, audit, or compliance role.

Key Competencies:

• Understanding of quality control frameworks with emphasis on financial accounts, audits, etc.
• Excellent attention to detail and organizational skills.
• Effective communicator with the ability to work with multiple teams.
• Ability to withstand crunch situations without giving in to pressure tactics, if any, at any level of the organisation.
• Ability to analyse issues, identify risk areas, and recommend improvements.
• Has the temperament and patience to gel with any team member, irrespective of the level in the organization.
• Innovative thinker, pro-active and a self-starter.
• Proficiency in Microsoft Office suite.