Secretary To Director

Role & responsibilities

1. Administrative Support

• Manage daily schedules, appointments, and meetings for the Director.
  
• Maintain calendars, arrange reminders, and ensure timely communication.
  
• Handle daily correspondence, emails, and phone calls efficiently.
  
• Prepare minutes of meetings, follow-up actions, and status updates.
  

2. Document & Communication Management

• Draft, review, and format official letters, emails, notices, and internal communications.
  
• Maintain confidential files, records, and documents.
  
• Coordinate communication between the Director and internal departments (HR, Accounts, Production, QC, Admin, etc.)
  

3. Office Coordination

• Organize travel itineraries, hotel bookings, transport arrangements, and logistics.
  
• Coordinate day-to-day tasks, ensure timely completion of Directors instructions.
  
• Maintain office supplies, visitor handling, and basic administrative support.
  

4. Reporting & Follow-Up

• Prepare daily/weekly/monthly reports as required by the Director.
  
• Follow up with departments for updates, delays, and task closures.
  
• Track open tasks and ensure timely escalations when needed.
  

5. Professional Support

• Prepare presentations, reports, spreadsheets, and MIS documents.
  
• Support Director in meetings, events, and business coordination.
  
• Maintain a high level of professionalism, confidentiality, and discretion.

Preferred candidate profile

Education

• Graduate in any discipline (BBA/MBA preferred).
  

Experience

• 5-10 years of experience as a Secretary, Executive Assistant, or Office Coordinator.
  
• Experience in manufacturing or food industry is an advantage.
  

Skills

• Excellent communication skills (English, Hindi, Gujarati).
  
• Strong MS Office skills: Word, Excel, PowerPoint.
  
• Good organizational, planning, and time-management abilities.
  
• Ability to handle confidential information with integrity.
  
• Professional behavior, positive attitude, and multitasking skills.