Secretary

Key Responsibilities

• Administrative Support:
• Answering phones, directing calls, and taking messages.
• Managing and sorting incoming and outgoing mail and emails.
• Scheduling appointments, meetings, and coordinating travel arrangements.
• Preparing and filing documents, reports, and presentations.
• Maintaining organized physical and digital filing systems.
• Communication:
• Acting as a first point of contact for clients, partners, and internal staff.
• Relaying information and ensuring timely communication flow within the office.
• Office Management:
• Ordering and maintaining office supplies and equipment.
• Managing and updating databases, contact information, and client files.
• Organizing and preparing for meetings by producing agendas and taking minutes.

Key Skills

• Organization:Ability to maintain files, manage schedules, and oversee office operations.
• Communication:Strong verbal and written skills to handle correspondence and interact with visitors and staff.
• Time Management:Efficiently managing multiple tasks and prioritizing workloads.
• Attention to Detail:Ensuring accuracy in preparing documents, managing records, and other tasks.
• Discretion:Handling confidential and sensitive information with appropriate professionalism.
• answering calls, taking messages and handling correspondence
• maintaining diaries and arranging appointments
• typing, preparing and collating reports
• filing
• organising and servicing meetings (producing agendas and taking minutes)
• managing databases
• prioritising workloads
• implementing new procedures and administrative systems
• liaising with relevant organisations and clients
• coordinating mail-shots and similar publicity tasks
• logging or processing bills or expenses
• acting as a receptionist and/or meeting and greeting clients
• if more senior, recruiting, training and supervising junior staff.

Job Types: Full-time, Permanent

Pay: ₹18,000.00 - ₹25,000.00 per month

Benefits:

• Cell phone reimbursement
• Health insurance
• Internet reimbursement
• Leave encashment
• Paid sick time
• Paid time off
• Provident Fund

Application Question(s):

• Excel

Education:

• Bachelor's (Required)

Language:

• Hindi (Required)
• English (Required)

Work Location: In person