Secretary

Calendar Management

• Manage and maintain the HOS calendar, schedule appointments, and coordinate meetings with teachers and various departments.

Communication

• Correspond with internal and external stakeholders, vendors, and partners.
• Acknowledge emails and handle calls on behalf of HOS.
• Respond to queries and forward emails to the relevant department for action.

Travel Management

• Book domestic and international travel tickets.
• Coordinate visa processing and hotel bookings.
• Arrange airport transfers and foreign exchange requirements.
• Settle payments with travel agents and manage wire transfers for HOS.

Guest Management

• Coordinate hotel bookings, airport transfers, internal setups, refreshments, stationery, and other requested resources for incoming guests and speakers.
• Organize sightseeing tours if required.

Conference Support

• Handle registration and documentation for HOS and VP for conferences and professional events.

Membership Renewal

• Coordinate with departments to gather necessary documents and figures.
• Liaise with organizations such as CIS, NEASC, TAISI, and EARCOS for renewing annual memberships.
• Track payments, conduct follow-ups, send remittance details, and maintain records.

Bills and Payments

• Coordinate payment of electricity, landline, mobile, and other bills for HOS.

Other Responsibilities

• Prepare and process documents for approvals.
• Manage couriers and official correspondences.
• Maintain the HOS office and coordinate with maid/driver.
• Provide general secretarial support and assist other departments as needed.
• Perform any other responsibilities as deemed necessary by the Head of School.