5 Documentation Handling Jobs

Contact and coordinate with vehicle transporters for timely arrangement of trucks, trailers, and other vehicles for dispatch of steel materials. Monitor vehicle placement, loading status, and transit updates to ensure timely deliveries.

Establish and maintain strong working relationships with key personnel at SECL(South Eastern Coalfields Limited)& MCL(Mahanadi Coalfields Limited) Ensure that procurement activities are in line with budget, quality standards, and delivery timelines.

Handle customer queries and complaints, ensure timely resolution, coordinate with technical teams for handovers, manage documentation, and enhance customer satisfaction throughout the property purchase and possession lifecycle.

Role & responsibilities Manage end-to-end documentation for opening PMS, Demat, and Trading accounts including coordination for both resident (Individual & Non - Individual) and NRI clients Fill, check, and organize account forms (physical and digital) ensuring all details are accurate and complete Liaise with clients, distributors, custodians, and internal teams for follow-ups and clarifications Track form status using internal Excel-based MIS; update and close tasks in a timely manner Scan, label, and dispatch completed forms while maintaining proper records for audit and compliance Follow structured checklists to ensure every step is covered without errors Coordinate across teams to ensure smooth onboarding and handover of client documents Assist with audit preparation, document retrieval, and related operational activities as required Occasionally support admin or back office activities during non-peak times, as part of a collaborative team environment Preferred candidate profile Graduate with 1 - 3 years of experience in any operations, back office, or documentation-related role Should be able to fill forms neatly, check details carefully, and manage basic document handling Comfortable speaking and writing in English; clear and polite communication is important Good handwriting and presentable appearance are expected Should know basic Excel filters, sorting, simple formulas (training for more will be given if needed) Should be able to follow checklists, keep records updated, and close tasks on time Needs to coordinate with multiple teams, so should be reliable and responsive in follow-ups Should be soft-spoken but confident someone who gets the work done politely Prior experience in a finance, wealth, or documentation role is useful, but not mandatory Most importantly, should be willing to learn and take ownership of day-to-day work

Job Title: Logistics Coordinator Job Type: Full-Time Experience: 1 to 3 years of experience in logistics coordination, order processing, supply chain support, or a related field (fresher candidates with relevant skills may be considered). Job Summary: We are seeking a proactive and detail-oriented Logistics Coordinator to support our operations team at Avantgarde. This role involves handling end-to-end order processing, coordinating with internal departments, managing documentation, and ensuring timely delivery of goods. The ideal candidate should possess strong organizational and communication skills, with a good command of English and proficiency in MS Excel. Key Responsibilities: Order Management: Receive, review, and process customer orders with accuracy. Coordinate with sales, logistics, inventory, and finance teams to ensure timely order execution and delivery. Internal Coordination: Liaise with multiple departments to track order status and address order-related changes such as amendments, cancellations, or delays. Keep managers informed of order progress and updates. Documentation: Prepare Proforma Invoices, Purchase Orders, and other order-related documentation as required. Ensure all records are maintained systematically for easy reference and compliance. Vendor & Customer Communication: Serve as a point of contact for clients and vendors regarding order inquiries. Communicate updates, resolve issues promptly, and maintain a professional relationship with all stakeholders. Negotiation Support: Assist in negotiating pricing, terms, and delivery timelines with customers, suppliers, or service providers. Support internal teams in creating competitive quotes and ensuring alignment with company policies. Reporting & Analysis: Maintain records of all transactions and generate regular reports on order volumes, fulfilment rates, and operational metrics for management review. Qualifications & Requirements: Education: Bachelors or Masters degree in Engineering (ECE, Mechanical, Instrumentation), Science (B.Sc. / M.Sc. in Chemistry, Life Sciences, etc.), or related fields. Candidates from Commerce or Business backgrounds with logistics or coordination experience may also apply. Technical Skills: Proficiency in Microsoft Excel (pivot tables, VLOOKUP, dashboards) Familiarity with ERP/order processing software is preferred. Working knowledge of MS Office tools (Word, PowerPoint, Outlook) Communication & Interpersonal Skills: Fluency in English (verbal and written) with good email etiquette. Ability to coordinate effectively with cross-functional teams and vendors. Soft Skills: Detail-oriented with strong organizational skills. Capable of managing multiple tasks in a dynamic environment. Problem-solving mindset with the ability to take initiative. Why Join Avantgarde? Opportunity to grow with a dynamic and expanding company. Collaborative and inclusive work environment. Exposure to international business operations and cross-functional coordination. Competitive compensation and performance-based growth opportunities. Preferred candidate profile