Receptionist cum Admin

Receptionist cum Administrative Assistant

Responsibilities:

Reception Duties:

• Greet and welcome visitors in a courteous and professional manner.
• Answer and direct incoming calls to the appropriate personnel.
• Manage and distribute incoming/outgoing mail and packages.
• Maintain a tidy and organized reception area.

Administrative Support:

• Assist with general office tasks and support various departments as needed.
• Schedule and coordinate appointments, meetings, and conference room bookings.
• Prepare and modify documents, including correspondence, reports, and presentations.
• Data entry and maintenance of records using office software and systems.
• Assist in coordinating office events and activities.

Communication:

• Act as a liaison between internal teams and external contacts.
• Communicate effectively and professionally via phone, email, and in-person interactions.
• Relay important messages to the appropriate parties promptly.

Organization and Efficiency:

• Maintain office supplies and ensure inventory is stocked.
• Coordinate travel arrangements and accommodations for staff.
• Assist in the implementation and maintenance of office policies and procedures.
• Identify and recommend process improvements for increased efficiency.

Confidentiality:

• Handle sensitive information with utmost confidentiality and discretion.
• Adhere to privacy and security policies to safeguard organizational data.

Qualifications and Skills:

• High school diploma or equivalent; additional education or certification in office administration is a plus.
• Proven experience as a receptionist or administrative assistant.
• Proficient in using office software (e.g., Microsoft Office Suite) and office equipment.
• Strong organizational and multitasking skills.
• Excellent communication and interpersonal abilities.
• Attention to detail and accuracy in work.
• Ability to maintain a professional and friendly demeanor in a fast-paced environment.

• Working Conditions:

   The role involves working in an office environment with regular working hours, but occasional flexibility may be required based on business needs.