Purchasing Analyst

Job Title:

Reports To:

Location:

Experience (in years):

Nature of Work:

About Ashoka University: https://www.ashoka.edu.in/

About the Purchase team:

The Purchase Team at Ashoka University is responsible for efficiently managing the procurement of goods and services while ensuring cost-effectiveness, quality, and timely availability. By partnering with reliable suppliers and optimizing resources, the team plays a vital role in supporting smooth campus operations and enhancing the overall learning environment

.Roles and Responsibilities

: The role comes with the following responsibilitie

• s:RFQ/RFP Managemen

  t: Manage the end-to-end process of Requests for Quotations (RFQs) and Requests for Proposals (RFPs) with prequalified vendors, ensuring compliance with procurement policies and university guideline

• s.Bid Evaluatio

  n: Conduct thorough evaluations of bids, perform comparative analyses, and recommend vendor selections based on quality, cost, and reliabilit

• y.Purchase Order Management

  : Negotiate and finalize Purchase Orders (POs) with selected vendors, securing optimal terms and service qualit

• y.Contract Managemen

  t: Draft, administer, and monitor contract documents, ensuring compliance with contractual terms and conditions, and resolving any related issue

• s.Post-PO Management

  : Oversee the full post-PO lifecycle, including tracking deliveries, managing payments, and ensuring vendor adherence to agreed-upon timelines and service level

• s.Vendor Communication & Supplier Database Management

  : Maintain proactive communication with vendors to ensure timely delivery and resolve procurement-related queries. Regularly update and maintain the supplier database to reflect current and potential vendor relationship

• s.ERP System Managemen

  t: Utilize ERP systems for procurement management, ensuring data accuracy and process efficiency. Experience with P2P software systems is preferre

• d.Data Analytics & MIS Reporti

  ng: Apply advanced Microsoft Excel skills for data analysis, financial modeling, and generating comprehensive MIS reports to inform strategic procurement decision

s.Qualificatio

• ns:Preferably a Bachelor's degree in engineering (B.E./B.Tech.) in Civil, Mechanical, or Electrical from a recognized universi
• ty.In cases of substantial experience, a Graduation degree or above in a relevant field will suffi

ce.Skills Requir

• ed: Negotiation: Proven ability to negotiate favorable contract terms with vend
• ors.Strategic Sourcing: Proficiency in sourcing strategies, including vendor vetting and managem
• ent.Data Analysis: Advanced proficiency in Microsoft Ex
• cel.Interpersonal Skills: Strong communication, relationship-building, and vendor management abilit
• ies.Contract Management: Skilled in contract drafting, compliance, and issue resolut
• ion.Organizational Skills: Excellent organizational abilities for managing the full procurement cy
• cle.Technical Skills: Exposure to P2P ERPs and experience in managing end-to-end procurement cycles, and Experience with data analytics tools such as Power BI or Tableau is desira