Job
Description
1) Manage and Schedule Deliveries as per schedule planned. 2) Manage and Coordinate Intra-office operations. 3) Implement Best practices to increase efficiency. 4) Obtain offers from Multiple Vendors. 5) Negotiate with vendors for the offers received to optimize delivery and cost. 6) Acknowledge and verify orders from Clients/ Distributors/ Branch and prepare sale order. 7) Share order acceptance with client with delivery schedule. 8) Prepare and verify delivery Challans/ Invoices. 9) Prepare and verify Test Certificate of Valves. 10) Raise PO to vendors. 11) Pass GRN s for Materials received from Vendors. 12) Preparing Landing cost for the materials received from the factory. 13) Pass production order for BOMs. 14) Prepare Sub Contract, Purchase order for Materials being sent to the factory. 15) Prepare Blanket Agreement document for LOIs received. 16) Respond to Client/Distributor/ Branch calls/ emails for the availability of materials. 17) Remind Client/ Distributor about due payments. 18) Execute Project orders within the given time limit and correct spec materials. 19) Prepare FAT documents for Project orders. 20) Review open sale orders weekly and close the open orders at the earliest. 21) Review open purchase orders weekly and follow up with the factory for material supply. 22) Maintain and audit warehouse inventory. 23) Coordinate with dispatch team and resolve their grievances. 24) Random check of materials received from the factory for defects. 25) Present and review pending orders with status to management as and when required. 26) Search for best and cost-effective logistic service for shipment of materials. 27) Arrange for marketing items as and when required. 28) Verify and Approve expenses of dispatch team. 29) Help and resolve problems faced by other departments. 30) Guide and Share knowledge with the team. 31) Coordinate with SAP consultants to resolve the issues generated in SAP. 32) Resolve and close any issues raised by the clients in the best possible way. 33) Analyze monthly sales 34) Follow up for payment for the proforma invoice sent. 35) Monitor and take approval for supply to distributors if terms defined are lapsed. 36) Help and arrange spares to the service team if and wherever necessary. 37) Strategic Planning: Developing and implementing strategic plans to achieve operational objectives. This includes setting goals, defining key performance indicators (KPIs), and creating action plans to improve efficiency and productivity. 38) Process Improvement: Identifying opportunities for process improvement is a crucial responsibility of operations managers. Analyze existing processes, identify bottlenecks or inefficiencies, and implement changes to optimize workflows and increase productivity. 39) Budgeting and Resource Allocation: Budgeting and resource allocation. Responsible for managing operational budgets, forecasting expenses, and ensuring that resources such as personnel, equipment, and materials are effectively allocated. 40) Team Management: Oversee and coordinate the activities of teams or departments within the organization. This involves assigning tasks, setting performance expectations, providing guidance and support, and conducting performance evaluations. They are also responsible for fostering a positive work culture and promoting teamwork and collaboration. 41) Quality Control and Assurance: Maintaining and improving product or service quality is another important responsibility. Develop and implement quality control processes, monitor performance against quality standards, and initiate corrective actions when necessary. 42) Supply Chain Management: This includes managing supplier relationships, ensuring timely delivery of materials or products, and optimizing inventory levels. 1. Risk Management: Assess and mitigate risks that may impact operations. They identify potential risks, develop risk management strategies, and implement measures to minimize disruptions to operations, such as developing contingency plans and implementing business continuity procedures. 2. Communication and Coordination: Facilitate effective communication and coordination between teams, ensuring that information flows smoothly and that operational goals are aligned with overall company objectives. 3. Compliance and Regulations: Need to stay updated on relevant laws, regulations, and industry standards that pertain to their area of responsibility. Ensure compliance with applicable regulations and work to maintain a safe and ethical work environment. 4. Performance Monitoring and Reporting: Track and evaluate performance metrics to assess the effectiveness of operational processes. They generate reports and provide insights to senior management, highlighting areas of success, identifying challenges, and making recommendations for improvement. Location: Lehry Industries, C-2 Sipcot Industries Estate Main Road, Gummidipoondi, Thiruvallur 601 201.
