Purchase Executive (Interior Fit-Out)

Job Summary:

Purchase Executive

Key Responsibilities:

• Material Sourcing & Procurement

• Identify and source materials such as plywood, laminates, veneers, hardware, paint, lighting, MEP items, modular furniture, etc.
  
• Obtain and evaluate quotes from suppliers and subcontractors to ensure best value.
  
• Negotiate pricing, payment terms, and delivery timelines with vendors.
  

• Vendor Management

• Develop and maintain strong relationships with reliable vendors and suppliers.
  
• Evaluate vendor performance based on quality, cost, and delivery reliability.
  
• Maintain an up-to-date vendor database and prequalification records.
  

• Order Management

• Prepare and issue purchase orders in alignment with project requirements.
  
• Track and follow up on deliveries to ensure timely availability of materials on-site.
  
• Coordinate with project and site teams to forecast material requirements.
  

• Inventory & Documentation

• Maintain accurate records of purchases, pricing, invoices, and delivery notes.
  
• Ensure all procurement documents are aligned with company policies and audit requirements.
  
• Coordinate with finance for timely invoice processing and payments.
  

• Cost Control & Reporting

• Monitor material costs and ensure adherence to project budgets.
  
• Provide regular procurement status reports to project and commercial teams.
  
• Identify opportunities for cost savings and supply chain improvement.
  

Qualifications:

• Bachelors degree or diploma in Supply Chain, Business Administration, Interior Design, Civil Engineering, or related field.
  
• Minimum 2–4 years of experience in purchasing for

  interior or fit-out projects

  .
• Strong knowledge of interior materials, finishes, and vendor markets.
  
• Proficient in MS Office (Excel, Word) and ERP/procurement software.
  

Key Skills:

• Strong negotiation and communication skills.
  
• Detail-oriented with excellent organizational abilities.
  
• Ability to manage multiple suppliers and fast-paced procurement cycles.
  
• Knowledge of quality standards and delivery logistics in construction/interiors.
  
• Collaborative and proactive approach to problem-solving.
  

Preferred Experience:

• Experience in commercial, retail, hospitality, or residential fit-out projects.
  
• Exposure to fast-track procurement and vendor development.