Project Coordinator

Description

At USP, we value inclusive scientific collaboration and recognize that attracting diverse expertise strengthens our ability to develop trusted public health standards. We foster an organizational culture that supports equitable access to mentorship, professional development, and leadership opportunities. Our partnerships, standards, and research reflect our belief that ensuring broad participation in scientific leadership results in stronger, more impactful outcomes for global health.

USP is proud to be an equal employment opportunity employer (EEOE) and is committed to ensuring fair, merit-based selection processes that enable the best scientific minds—regardless of background—to contribute to advancing public health solutions worldwide. We provide reasonable accommodations to individuals with disabilities and uphold policies that create an inclusive and collaborative work environment.

Brief Job Overview

The Project Coordinator is a hands-on, individual contributor role that contributes to the effective and efficient implementation of activities in the Global Biologics Department. The Project Coordinator will use facilitation experience and organization and collaboration skills to coordinate and manage operational aspects of physical and documentary standard development, including shipment, laboratory projects, and information sharing with leadership across global sites. The incumbent will work independently to produce results and effectively collaborate with department and organization stakeholders.

How will YOU create impact here at USP?

As part of our mission to advance scientific rigor and public health standards, you will play a vital role in increasing global access to high-quality medicines through public standards and related programs. USP prioritizes scientific integrity, regulatory excellence, and evidence-based decision-making to ensure health systems worldwide can rely on strong, tested, and globally relevant quality standards.

Additionally, USP’s People and Culture division, in partnership with the Equity Office, invests in leadership and workforce development to equip all employees with the skills to create high-performing, inclusive teams. This includes training in equitable management practices and tools to promote engaged, collaborative, and results-driven work environments.

The Project coordinator has the following responsibilities:

• Initiate the development of contracts, CDAs, NDAs and supplier agreements and finalize by coordinating with the Legal team to the point of contract approval and subsequently extracting contract milestones to manage.
• Execute and track workplans, timelines, deliverables, and project transfers with a clear understanding of responsibilities across stakeholders and drive staff accountability.
• Serve as single point of contact for shipping test materials between USP US and USP IND sites, including coordination with scientists, trade compliance, and lab staff
• Collaborates with project team members to help ensure they meet established project goals and milestones, coordinates and facilitates project team meetings and communications.
• Partner with Global Biologics Leadership to drive programs to meet established objectives and appropriately utilize resources
• Collaborate with Trade compliance team/Purchase/Legal/Stores team for Import permit/test license, custom clearance documents, prepare CDA/MTA documents and raise Indents as required
• Prepare Annual plan, monthly lab report/Quarterly lab report/supporting PPT, review and submit to HOD
• Report on performance to plan and overall metrics as part of performance management
• Coordinate with Service proivider/CLO/QA team for lab related activities (AMC, CMC, Qualification, IQ/OQ/PQ etc)
• Organize Team meeting/Townhall meeting with Bilogics staff/Team leads
• Perform other task assigned by Senior Director, Biologics

Who is USP Looking For?

The successful candidate will have a demonstrated understanding of our mission, commitment to excellence through inclusive and equitable behaviors and practices, ability to quickly build credibility with stakeholders, along with the following competencies and experience:

• Bachelor’s or Master’s degree
• Minimum of three (3) years of Project management/relevant experience in a science-based field (Pharma/Biopharma industry)
• Experience supporting a diverse team with remote members

Additional Desired Preferences

Desired preferences are to showcase any additional preferred levels of expertise to perform the role. Reminder: any items listed in this section are not requirements nor disqualifies for candidate consideration.

• Three or more years of relevant experience
• Passion to become involved in the Biologics area
• Strong administrative support skills
• Excellent interpersonal and organizational skills with attention to detail
• Demonstrates effective time management and prioritization skills
• Strong writer and communicator
• Demonstrated ability to support implementation of multiple projects in a timely manner

Supervisory Responsibilities

None, this is an individual contributor role.

Benefits

USP provides the benefits to protect yourself and your family today and tomorrow. From company-paid time off and comprehensive healthcare options to retirement savings, you can have peace of mind that your personal and financial well-being is protected.

Note: USP does not accept unsolicited resumes from 3rd party recruitment agencies and is not responsible for fees from recruiters or other agencies except under specific written agreement with USP.

Job Category Project Management

Job Type Full-Time