Project Coordinator

Job Summary

The Project Coordinator will support the end-to-end execution of pharmaceutical projects, ensuring timely delivery, regulatory compliance, and smooth cross-functional coordination. This role involves planning, documentation, tracking timelines, communication with internal teams and external partners, and ensuring project milestones are achieved as per quality and compliance standards.

Key Responsibilities

1. Project Planning & Execution

• Assist in preparing project plans, timelines, and schedules.
• Track project progress, identify delays, and escalate issues proactively.
• Coordinate with R&D, QA, QC, Production, Packaging, Purchase, Regulatory, and Marketing teams to ensure project deliverables.
  

2. Documentation & Compliance

• Prepare and maintain project documentation including reports, trackers, MOMs, and status dashboards.
• Ensure project activities comply with pharmaceutical guidelines (GMP, WHO, FDA, etc.).
• Support in preparing regulatory documents required for product submissions.
  

3. Communication & Coordination

• Serve as a central point of contact for internal and external stakeholders.
• Follow up with vendors, suppliers, CROs, and third-party manufacturers for project activities.
• Schedule and coordinate project meetings; circulate minutes of meetings and track action items.
  

4. Data Management & Reporting

• Update project trackers, timelines, and risk logs regularly.
• Prepare weekly/monthly progress reports for management.
• Monitor resource utilization and project budgets (if applicable).
  

5. Support for Product Development

• Assist in sample management, product trials, artwork approvals, stability studies, and technology transfer activities.
• Coordinate between formulation teams and production for pilot batches and commercial batches.
  

Skills & Qualifications

Education

• B.Pharm / M.Pharm / B.Sc / M.Sc / MBA (Pharma Management) preferred.
  

Experience

• 15 years of experience in project coordination in Pharma, FMCG, or Life Sciences.
• Familiarity with pharma operations, regulatory requirements, and documentation.
  

Technical Skills

• MS Excel, MS Project, PowerPoint, and project management tools.
• Understanding of GMP, quality systems, and regulatory submissions.
  

Soft Skills

• Strong communication and follow-up skills.
• Excellent organizational and multitasking abilities.
• Problem-solving mindset with attention to detail.
• Ability to work with cross-functional teams.
  

Key Competencies

• Timeline management
• Documentation accuracy
• Stakeholder coordination
• Regulatory awareness
• Reporting & analytics
  

Salary Range

As per industry standards and based on experience.