Project Coordinator (PT&D)

Role & responsibilities

1. Project Planning and Coordination

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• Assist in the development of project plans, timelines, and budgets for transmission line projects.
• Coordinate and track all project activities, ensuring they align with project objectives, deadlines, and milestones.
• Facilitate the scheduling of project meetings and provide support for project progress reviews.

2. Communication and Reporting

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• Act as a liaison between project teams, clients, vendors, and other stakeholders.
• Maintain clear and consistent communication with team members to ensure project goals are met.
• Prepare and distribute regular project status reports, highlighting key deliverables, risks, and any delays.
• Ensure timely and accurate documentation for meetings, project updates, and deliverables.

3. Resource Management

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• Assist in resource allocation, ensuring that the right materials, equipment, and personnel are available when required.
• Support the procurement of materials and equipment in compliance with project specifications and budget constraints.
• Track and maintain an inventory of project resources, ensuring efficient use and timely replenishment as needed.

4. Documentation and Compliance

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• Ensure that all project documentation (contracts, drawings, permits, etc.) is properly maintained and up-to-date.
• Assist in the preparation of reports for regulatory compliance, quality assurance, and safety standards.
• Monitor adherence to project specifications and local regulations related to the power transmission industry.

5. Risk Management and Issue Resolution

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• Identify potential project risks and help mitigate issues before they impact the project timeline or budget.
• Assist in resolving project issues by coordinating with internal and external teams and escalating problems to senior project managers when needed.

6. Budget and Financial Oversight

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• Track project budgets, including forecasting costs and monitoring expenditures.
• Assist in the preparation of project invoices, ensuring that they are accurate and aligned with contracts and agreements.
• Ensure that all project-related financial records are kept up-to-date.

7. Health, Safety, and Environment (HSE)

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• Support the implementation of safety protocols on-site and ensure that project activities comply with health, safety, and environmental regulations.
• Monitor and report safety incidents or non-compliance issues.

8. Quality Assurance

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• Assist in ensuring that the project is carried out in accordance with the established quality standards.
• Participate in quality inspections and reviews to ensure the final deliverables meet client requirements.

Qualifications:

• Education

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• Bachelors degree in engineering, Construction Management, Business Administration, or a related field.
• PMP (Project Management Professional) certification is a plus.

• Experience

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• 10+ years of experience in project coordination, preferably in Substation projects.
• Familiarity with project management software and tools (e.g., MS Project, Primavera, etc.).
• Understanding of power transmission systems, project life cycles, and industry standards.