Project Coordinator - Language & Annotation Projects

Role Overview

Macgence is seeking a Project Coordinator to support execution of linguistic, data annotation, and AI training projects. This role focuses on coordinating day-to-day project activities, tracking delivery, managing annotators and vendors, and ensuring timelines and quality requirements are met.

Key Responsibilities

Project Coordination & Execution:

• Support end-to-end coordination of linguistic and data annotation projects
• Break project requirements into daily and weekly execution plans
• Track task allocation, progress, and completion across teams
• Ensure timely handoff between annotation, review, and QA stages

Team & Vendor Coordination

• Coordinate with annotators, linguists, reviewers, and external vendors
• Assist in onboarding, task assignment, and day-to-day follow-ups
• Track attendance, productivity, and availability of resources
• Act as the first point of contact for execution-level queries

Quality & Process Support

• Ensure teams follow annotation guidelines and SOPs
• Support QA checks and flag quality issues or deviations
• Coordinate rework and corrective actions with teams
• Help maintain language-specific guidelines and updates

Tracking & Reporting

• Maintain project trackers in Google Sheets / Excel / project tools
• Monitor key metrics: throughput, accuracy, TAT, rework
• Share daily/weekly status updates with Project Managers
• Highlight risks, delays, or capacity gaps proactively

Client & Internal Communication

• Support client deliverables and internal reporting
• Assist in pilot runs, scale-ups, and deadline-driven deliveries
• Coordinate with Operations, QA, and Vendor teams

Required Skills & Experience

• Experience in linguistic projects, data annotation, or operations coordination
• Strong organizational and follow-up skills
• Basic understanding of annotation workflows (text, speech, image)
• Good communication and stakeholder coordination skills
• Proficiency in Google Sheets / Excel

Preferred Experience

• Exposure to NLP, ASR, TTS, LLM training data
• Experience working with multilingual teams or vendors
• Familiarity with HITL workflows

Key Success Metrics

• Task completion and on-time delivery
• Accuracy of tracking and reporting
• Reduction in execution delays
• Smooth coordination across teams and vendors

Why Join Macgence

• Work on global AI and language data projects
• Strong learning and growth opportunities
• Hands-on exposure to AI data operations and execution