Program Coordinator

Role & responsibilities

Responsible for supporting the program operations, and student and faculty support.

Key Responsibilities and Accountabilities of the role:

Before start of term

• Academic calendar preparation.
• Send invitation email to faculty post confirmation from Programme Director.
• Send offer email and employment contract to faculty. Receive signed copy of contract and raise purchase order in Precoro.
• Send schedule and module guide to be updated. Cross checking the format, learning outcome and the session details of the course outlines.
• Support faculty for procurement of e-resources, books, reading materials, etc.
• Set up module feedback surveys and collate results, sharing them with Dean and Programme Directors.
• Approval and procurement of Simulation.

Tribal EBS Student Information System (SIS)

• Manage module registration.
• Set up timetables.
• Input grades.
• Support Registrar and Faculty and Programme Office Manager with Tribal EBS processes.
• Support Programme Directors and Dean producing reports.

Blackboard - Learning Management System • Enrolling faculty, students, and users.

• Upload finalised module guides.
• Set up module feedback survey links.
• Support faculty in uploading teaching material.
• Set up assignment submission links with announcement to students giving details of format of submission and timeline.
• Track assignments and enter marks in EBS as required, alerting programme directors to students who have not submitted.

Student Feedback

• Committee Meetings Academic and Townhall.
• Update schedule with meeting dates, take approval from stakeholders, inform students, share calendar invites, attend meeting virtually, share the minutes with the batch.

Examinations

• Preparation of examination schedule.
• Sharing the exam schedule with students.
• Preparation of invigilation schedule.
• Set up exams in Mettl and support with remote proctoring.

Other duties required

• Liaise with Finance Officer (UK) for adjunct payments.
• Preparation of documents for NDAPS and other audits.
• Any other work that may be assigned by the Faculty and Programme Office Manager, Registrar, Programme Directors, and Dean for support in Program Administration.

References:

To learn more, visit us at https://www.spjain.org