Procurement Operations Specialist - Client Salic

Job Description

Procurement Specialist - Maxx Solutions About Client - The Saudi Agricultural and Livestock Investment Company (SALIC) was established by Royal Decree No. M / 22 dated 4/18/1430 AH corresponding to 4/14/2009 AD as a Saudi joint-stock company owned by the Public Investment Fund. Its doctrine stipulates that all its investment activities should be both inside and outside the Kingdom of Saudi Arabia in order to achieve a food security strategy by providing food products and stabilizing their prices. This is done through establishing subsidiary companies or through national, regional, and international partnerships. About Maxx Solutions - Maxx Solutions is a company that helps US and Europe businesses by offering affordable and effective back-office solutions. We use technology, consulting, and services to make companies more efficient and save money. We know what businesses need, and we provide a wide range of solutions. When you partner with Maxx Solutions for your back-office tasks, it helps your business because you can concentrate on what you do best while we take care of the rest. We're dedicated, we're focused, and we always deliver quality. Role & responsibilities Purchasing Activities- 1) Receive and review PRs from the other divisions and departments and create supplier information, add bank details, location of company, address details in the ORACLE system. 2) Create the PO and add the cost center with relevant details on category, division and department, if required negotiate agreements with the local suppliers for small goods & services. 3) Prepare requests for quotations (RFQ), obtain quotations from suppliers, prepare quotations evaluations &comparison sheet and forward it to the VP, Administration in order to examine and gain knowledge about products, prices and services and obtain the required approvals. 4) Select and monitor purchase orders for multiple purchases and propose grouped purchases to reduce cost; track vendors regarding availability of products and services . 5) Order and maintain office supplies including stationery, letter heads, business cards based on requirement. Administer purchase contracts in areas pertaining to delivery, receipts, warranties, damages and insurance as well as return incorrect or faulty goods received in coordination with the VP, Administration. 6) Report any significant supply problems to the VP, Administration to ensure that divisions and departments are kept aware of any potential difficulties. 7) Prepare and develop bid documents and supplier bid lists to obtain competitive quotations on commodities and services. 8) Create, review, and convert purchase requisitions into purchase orders. Ensure accurate coding, compliance, and timely approvals. 9) Monitor and track open purchase orders to ensure timely delivery, budget alignment, and proper documentation. 10) Support the procurement team in drafting, reviewing, and maintaining vendor contracts. Ensure compliance with company policies and contract terms. 11) Facilitate new vendor onboarding, including documentation collection, qualification, and system setup in Oracle. 12) Collaborate with accounts payable and vendors to resolve discrepancies, including mismatches between POs, invoices, and receipts (3-way match). Preferred candidate profile 1) bachelor's degree in Supply Chain Management, Business Administration, or a related field 2+ years of experience in procurement or supply chain roles. 2 - Strong working knowledge of Oracle ERP systems (Procurement, Purchasing, AP modules) 3 - Familiarity with PO lifecycle and basic contract terms 4 - Excellent organizational and communication skills 5 - Proficiency in Microsoft Excel and reporting tools 6 - Fluent in excellent command of written and spoken English is essential.