Procurement Manager

Job Description

The Procurement Manager is responsible for overseeing the universitys procurement operations, ensuring the timely and cost-effective acquisition of goods and services while maintaining compliance with institutional policies and statutory requirements. Key Responsibilities: Procurement Planning and Strategy Develop and implement procurement strategies aligned with the universitys goals and budget. Prepare annual procurement plans in coordination with various departments. Identify opportunities for cost savings and process improvements. Vendor Management Source, evaluate, and negotiate contracts with suppliers and service providers. Maintain and update a database of approved vendors and suppliers. Build and maintain professional relationships with vendors to ensure high-quality service. Compliance and Policy Adherence Ensure all procurement activities comply with university policies, statutory regulations, and ethical standards. Maintain transparency and integrity in the procurement process. Conduct periodic audits of procurement records. Operational Management Review and approve purchase requisitions, orders, and contracts. Monitor procurement budgets and ensure financial prudence. Address and resolve issues related to delayed deliveries, defective items, or disputes with vendors. Documentation and Reporting Maintain accurate records of procurement transactions. Prepare detailed reports on procurement activities for university leadership. Monitor market trends and provide insights into cost-effective purchasing practices. Team Management Supervise and mentor procurement staff, ensuring adherence to best practices. Conduct training sessions to keep the team updated on new regulations and systems. Foster a collaborative and goal-oriented work environment. Qualifications & Skills Required: Bachelor s degree in Business Administration, Supply Chain Management, or a related field. Master s degree or professional certification (e.g., CPP, CPM) preferred. Strong negotiation and contract management skills. Proficiency in procurement software and tools. Excellent organizational and multitasking abilities. Strong interpersonal and communication skills. Knowledge of applicable procurement laws and regulations.