Procurement Executive / Procurement Officer

About the Role

The Procurement Executive/Officer is responsible for managing end-to-end procurement to ensure timely availability of materials, equipment, and services. The role includes sourcing reliable vendors, negotiating cost-effective purchases, and issuing Work Orders, Purchase Orders, and Service Orders while maintaining accurate documentation. The position also involves coordinating resources, planning inventory, supporting warehouse operations, and preparing periodic MIS reports to track procurement progress. This role is essential in ensuring smooth operations and contributing to overall project efficiency

1. Procurement & Sourcing

• Issue Purchase Orders (POs) in line with company policies.
• Identify reliable suppliers/vendors for materials, equipment, and services.

2. Vendor Development

• Develop potential vendors/suppliers to achieve cost-effectiveness.
• Source vendors based on current market trends and maintain awareness of developments in purchasing, market conditions, and new products

3. Procurement Planning

• Effectively plan, organize, and manage the procurement process for all projects.
• Ensure alignment with master project schedules and approved Procurement Plans.

4. Issuance of WO/PO/SO

• Prepare NIQs, collect vendor quotations, and conduct negotiations.
• Prepare comparative statements and review/finalize Work Orders (WO), Purchase Orders (PO), and Service Orders (SO) in coordination with concerned departments.
• Maintain proper records of quotations, purchase orders, and invoices.

5. Resource Management

• Manage procurement activities and coordinate material/resource allocation within budget, scope, schedule, and quality standards.
• Handle purchasing operations, plan inventory, and ensure warehouse efficiency.

6. MIS Reporting

• Prepare daily, weekly, and monthly purchase MIS reports (PO status, PR vs PO, etc.).
• Maintain records and correspondence related to PO/SO/WO