Procurement executive

Procurement Executive

Responsibilities

• Sourcing & Vendor Management:

• Identify potential suppliers for required goods, materials, and services based on specifications and business needs.
• Maintain and update a robust database of approved vendors and their capabilities.
• Assist in evaluating supplier performance based on quality, delivery, and cost.
• Develop and maintain strong relationships with suppliers.

• Quotation & Negotiation:

• Issue

  Request for Quotations (RFQs)

  , tenders, or proposals to suppliers.
• Collect and compare quotations, negotiating prices, terms, and delivery schedules to achieve the best value.
• Prepare comparative statements and present recommendations for vendor selection.

• Purchase Order Management:

• Prepare and issue

  Purchase Orders (POs)

  accurately and in a timely manner, ensuring all terms and conditions are clearly defined.
• Follow up with suppliers to ensure on-time delivery of ordered goods and services.
• Coordinate with the receiving department to ensure accurate inwarding of materials.
• Address and resolve issues related to non-conforming materials, delayed deliveries, or incorrect invoices.

• Documentation & Record Keeping:

• Maintain comprehensive procurement records, including purchase orders, contracts, supplier agreements, and delivery challans.
• Ensure all procurement documentation complies with company policies and audit requirements.

• Cross-functional Collaboration:

• Collaborate closely with internal departments such as Production, Stores, Quality Control, and Finance to understand their requirements and ensure smooth procurement processes.
• Provide status updates on purchase orders and material availability.

• Cost Control & Efficiency:

• Identify opportunities for cost savings and efficiency improvements in procurement processes.
• Monitor market trends and commodity prices to make informed purchasing decisions.