Procurement Assistant

Job Purpose:

Role & responsibilities

Sourcing & Vendor Development:

• Identify and evaluate suppliers (domestic & international) for raw materials.
• Develop strategic relationships with key vendors to ensure long-term supply reliability.
• Negotiate contracts and terms of purchase in line with budget and compliance norms.

Procurement Operations:

• Raise purchase orders based on MRP requirements and production plans.
• Ensure timely procurement to avoid production delays.
• Track orders, resolve delivery issues, and manage lead times.

Compliance & Documentation:

• Ensure supplier documentation meets regulatory and quality standards (e.g., COA, DMF, GMP compliance).
• Coordinate with QA/QC and Regulatory Affairs teams for vendor qualification.

Cost Management:

• Analyze price trends, forecast costs, and identify opportunities for cost reduction.
• Monitor market dynamics impacting raw material prices (e.g., crude prices, currency fluctuations).

Inventory Management:

• Maintain optimum inventory levels in coordination with SCM and production teams.
• Ensure stock rotation and monitor slow/non-moving raw materials.

Cross-Functional Coordination:

• Work closely with Production Planning, Quality Assurance, Finance, and Regulatory teams.
• Resolve issues related to material rejection, payment delays, or compliance concerns.

Preferred candidate profile

• Education: B. Pharm / M. Pharm MBA in Supply Chain or related field
• Experience: 4 - 6 years in pharmaceutical raw material procurement
• Strong negotiation and vendor management skills
• Understanding of pharma regulations (USFDA, EU-GMP, etc.)
• Familiarity with SAP / ERP systems
• Analytical mindset with cost consciousness
• Good communication and coordination skills

pawane.hr@shalina.com