Support project governance by maintaining
schedules, RAID logs (Risks, Assumptions, Issues, Dependencies)
, and dashboards.
Ensure adherence to governance standards, including
stage gates, approvals, and reporting cadence
.
Track
action items, decisions
, and ensure follow-up accountability.
Coordinate with
vendors and internal teams
to monitor
SOW deliverables and project timelines
.

Documentation & Reporting

Maintain all project documentation with
version control
in
SharePoint / Teams
.
Prepare and consolidate
status reports, dashboards
, and
SteerCo / Working Group presentations
.
Document
change requests
, maintain
change logs
in
Smartsheet
, and ensure traceability.
Keep accurate records of
decisions, approvals, and progress updates
.

Communication & Stakeholder Engagement

Act as liaison between
project teams, stakeholders, and vendors
.
Share updates and notifications via
Smartsheet, Outlook, and Teams
.
Support internal communication and collaboration to ensure
stakeholder alignment
.
Manage expectations through
structured updates and transparent reporting
.

Schedule & Resource Support

Assist Project Manager in
creating and maintaining project schedules
in Smartsheet.
Track progress using
Gantt charts and dependency views
.
Support
resource allocation tracking
(capacity, utilization, over-allocations).
Coordinate
procurement-related activities
, ensuring
SOWs, contracts, and POs
are tracked and stored properly.

Quality & Risk Support

Support quality review, issue tracking, and risk mitigation planning.
Ensure compliance with project standards and documentation requirements.

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