Plant Procurement Head

Purpose/Objective

The position is responsible to- Develop sourcing strategies and procurement guidelines for the assigned spend categories to enable cost effective and timely procurement, thereby meeting specifications of quality, timelines within the stipulated budgetary requirements. Support HO & Regional Procurement Offices in their initiatives in achieving the departmental and or organizational goals.

Key Responsibilities of Role

Techno-commercial Strategy and Initiatives - Understand the Techno-Commercial strategy and provide directions for planning for Site - Contribute to the design of Techno-Commercial organization structure at Site level - Spearhead strategic initiatives in own area of work (Site specific) as per plan Purchase Requisition (PR) Review - Establish the process of PR Review; Oversee accuracy and correctness of already approved PRs and check if procurement can be made - Lay down over-arching guidelines for different procurement methods depending on type of material/ services to be procured, nature of PR (normal vs. emergency PR, availability of rate contract, value, delivery timeline etc.; Careful review and approval of procurement method chosen Strategic Sourcing for Capex, Opex, Bulk Material & Services - Devise framework for vendor selection by defining the evaluation criteria and bidding process depending on the nature of the category - Oversee the vendor evaluation process as per the set framework; provide necessary guidance in identification of vendors as and when required - Lead preparation of commercial estimate by identifying elements for direct & indirect costs, overhead, profit margins and contingency, if any, using standardized estimation templates - Direct and oversee evaluation of technical and commercial proposals from bidders and help finalize the most appropriate vendor by managing negotiation discussions - Ascertain Note for Approval (NFA) for selected bidder (vendor) is duly prepared and approved as per DoA for multiple categories Contract Preparation and Order Placement - Define the contract formulation protocol and standard templates covering common clauses - Ascertain timely set-up of approved contract record within the ERP system - Oversee the process of obtaining Advance Bank Guarantees/ Contract Performance Bank Guarantee (ABG/CPBG)/ Customs related documents from vendor as per requirements Procurement through Rate Contracts: - Ascertain timely issue and record upload on ERP of rate contracts based on approved NFA - Lead and manage preparation of Purchase Order (PO) / Service Order (SO) for procurement under valid rate contract Post Order Management - Define the framework for handling change order (including quantity/ rate variation, extra items, Time Extensions etc. as required) as well as query management (from vendor as well as internally) - Ensure timely preparation of billing break up and maintain in SAP PO - Oversee contract closure and take necessary actions - Contribute to management of inbound logistics services for Ex-Works Domestic Supplies at BU Level - Ensure contingency plans are in place for exigency business requirements Commercial Due Diligence for M&A or any new business opportunity - Lead interaction with target entities for mergers & acquisitions due diligence regarding take-over of third-party assets - Identify requirements and define the process of obtaining clearances and documentation for taking over assets from target entities - Provide key commercial inputs for any new business opportunities or business case. It includes providing contracting structure having an optimal tax impact, project/ package estimates (project, budgets, etc.) Supplier/ Vendor Identification and On-boarding - Determine the vendor evaluation criteria for the different categories and guide the category leads in identification of suitable criteria as per the unique requirements - Oversee timely updating and maintenance of required data and documents pertaining to approved vendors Supplier/ Vendor Engagement Establish strategic partnerships with suppliers which will benefit Adani from a long-term perspective and effectively leverage them for value additions to business Governance and Audit Management - Monitor and ensure adherence to defined governance protocols across categories managed; Report on KPIs to measure success of Techno-commercial governance in team - Lead analysis of audit findings for categories managed and ensure that corrective measures are taken to address identified gaps Risk Management - Identify all procurement risks for different categories (using master list of procurement risk, supply market analysis, long term procurement plan, annual procurement plan and project risk register) - Evaluate & prioritize the identified risks on their likelihood, impact and controllability - Oversee preparation of risk mitigation plan - Set goals, review performance, and provide feedback to team members to ensure a motivated and committed team - Identify development needs of team members and develop Individual Development Plans (IDP) - Develop team members on current and future functional focus areas aligned to the capability matrix and IDP guidelines - Foster an environment of learning, excellence, and innovation within the team

Technical Competencies

Contract Preparation and Order Placement,Governance and Audit Management,Strategic Sourcing,Vendor Management

Qualifications and Experience

Qualification - B. Tech Mechanical 10-12 Years of overall work experience. Out of which 8 years of experience in supply chain management, procurement, and related area