Personal Secretary to MD

Job Title: Personal Secretary to Managing Director

Location: Virar

Department: Administration / Executive Office

Reporting To: Managing Director

Job Summary:

The Personal Secretary to the Managing Director provides comprehensive administrative, clerical, and operational support to ensure the smooth functioning of the MD’s office. This role involves managing schedules, handling confidential correspondence, coordinating meetings, and assisting in daily business activities.

Key Responsibilities:

• Manage the Managing Director’s daily calendar, appointments, and travel schedules.
• Handle all correspondence, emails, and phone calls on behalf of the MD with confidentiality and professionalism.
• Prepare and organize reports, presentations, and other documents for meetings.
• Coordinate internal and external meetings, including logistics, minutes, and follow-ups.
• Liaise with department heads, clients, and external stakeholders as required.
• Maintain and organize important files, records, and documents.
• Assist in project coordination, data collection, and communication across departments.
• Handle personal and official tasks assigned by the MD efficiently and discreetly.
• Monitor deadlines, reminders, and ensure timely completion of tasks.
• Provide support in planning and execution of company events or business trips.

Required Skills & Qualifications:

• Bachelor’s degree in any discipline.
• Proven experience (5-10 years) as a Personal Secretary / Executive Assistant to senior management.
• Excellent written and verbal communication skills (English and Hindi).
• Proficient in MS Office (Word, Excel, PowerPoint, Outlook).
• Strong organizational, multitasking, and time management abilities.
• High level of integrity, confidentiality, and professionalism.
• Smart, proactive, and well-presented personality.

Job Type: Full-time

Pay: ₹20,000.00 - ₹30,000.00 per month

Application Question(s):

• Current Salary -
• Expected Salary -
• Notice Period -
• Reason for Job Change -

Experience:

• Personal assistant: 5 years (Required)
• Secretarial work: 5 years (Required)

Location:

• Virar, Mumbai, Maharashtra (Required)

Work Location: In person