Personal Secretary to MD

Key Responsibilities:

1. Administrative Support

· Manage the MD’s daily calendar, appointments, and schedules.

· Draft, review, and manage correspondence, reports, and documents.

· Maintain filing systems and ensure easy retrieval of records.

2. Meeting Coordination

· Organize meetings, prepare agendas, and take minutes.

· Ensure all relevant materials and reports are available before meetings.

· Follow up on action points and deadlines from meetings.

3. Travel & Logistics

· Plan and coordinate travel itineraries, accommodation, and logistics.

· Prepare and manage travel expense statements.

4. Communication Management

· Handle phone calls, emails, and messages with discretion.

· Liaise with internal departments and external stakeholders on behalf of the MD.

· Maintain strict confidentiality of business and personal information.

5. Coordination & Follow-up

· Coordinate with department heads for reports and updates.

· Track progress on key projects and ensure timely follow-up.

6. Office & Event Management

· Organize board meetings, client visits, and office events.

· Ensure the MD’s office environment is efficient and professional.

7. Personal Assistance

· Assist with certain personal appointments and errands as required.

· Maintain discretion and professionalism in all dealings.

Skills & Attributes Required:

· Excellent written and verbal communication skills.

· Strong organizational and time-management abilities.

· Proficiency in MS Office (Word, Excel, PowerPoint, Outlook).

· Ability to multitask and prioritize under pressure.

· Discreet, trustworthy, and professional demeanor.

Job Type: Full-time

Pay: ₹20,000.00 - ₹30,000.00 per month

Benefits:

• Cell phone reimbursement
• Health insurance
• Provident Fund

Work Location: In person