Personal Assistant

Job Title: Personal Assistant (PA)

Department: Administration / Executive Office
Reports To: Director
Location: Worli
Employment Type: Full-time

Job Summary:

The Personal Assistant will provide comprehensive administrative, secretarial, and organizational support to the reporting manager. The role requires maintaining confidentiality, managing schedules, coordinating meetings, and handling day-to-day communication and office tasks efficiently.

Key Responsibilities:

• Administrative Support:
• Manage and maintain the executive’s calendar, appointments, and travel arrangements.
• Organize meetings, prepare agendas, and record minutes.
• Handle incoming emails, calls, and correspondence promptly and professionally.
• Documentation & Reporting:
• Draft, review, and format letters, reports, and presentations.
• Maintain confidential files, records, and documentation.
• Assist in preparing MIS reports and tracking follow-ups.
• Coordination & Communication:
• Act as a point of contact between the executive and internal/external stakeholders.
• Coordinate with departments for pending approvals, updates, and reports.
• Ensure smooth communication flow and timely execution of delegated tasks.
• Travel & Event Management:
• Handle travel itineraries, hotel bookings, and reimbursements.
• Assist in organizing events, meetings, and conferences.
• Confidentiality & Professionalism:
• Maintain the highest level of discretion when dealing with sensitive information.
• Uphold professionalism and integrity in all interactions.

Required Skills & Competencies:

• Excellent written and verbal communication skills.
• Strong organizational and time management abilities.
• Proficiency in MS Office (Word, Excel, PowerPoint, Outlook).
• Ability to multitask and work under pressure.
• High level of discretion and confidentiality.
• Attention to detail and proactive attitude.

Qualifications & Experience:

• Bachelor’s degree in Business Administration, Commerce, or related field.
• 3–7 years of experience as a Personal Assistant, Executive Assistant, or in a similar administrative role.
• Experience in handling senior leadership support preferred.

Key Attributes:

• Professional appearance and demeanor.
• Dependable and adaptable.
• Strong interpersonal skills.
• Discreet and trustworthy.

Job Type: Full-time

Pay: ₹12,666.77 - ₹50,424.24 per month

Benefits:

• Food provided
• Health insurance
• Paid sick time
• Provident Fund

Work Location: In person