Personal Assistant to OPERATION HEAD

Job Title: PA
Location: Dholi Plant, Gujarat
Reports To: Operations Head
Department: Operations

Job Summary:

We are seeking a highly organized, proactive, and detail-oriented PA to the Operation Head to support the Operation Head in day-to-day operations. The role requires strong administrative, communication, and coordination skills to ensure seamless business operations and effective time management for the Operation Head. The ideal candidate will be responsible for managing strategic follow-ups, preparing reports, and ensuring that key deliverables are met across departments.

Key Responsibilities:

• Minutes of Meeting Preparation:
• Accurately document minutes of internal and external meetings. Ensure timely circulation of MoMs, highlight key action items, and track follow-ups for closure.
• Departmental Follow-ups:

Act as a liaison between the Operations and Heads of Departments (HODs). Ensure timely collection of inputs, action items, and status updates from all relevant stakeholders.

• Status Tracking (Meetings & Projects):

Maintain and monitor status updates of ongoing meetings, tasks, and strategic projects. Provide periodic reports to the Operation Head on progress, bottlenecks, and pending actions.Manage the Operations Head to schedule appointments and correspondence, ensuring priorities are well-organized and time is optimally utilized.Handle sensitive and confidential information with utmost discretion and professionalism.Facilitate smooth internal communication on behalf of the Operation Head and assist in drafting official communications and presentations when required.Qualifications & Skills:

• Calendar & Email Management:
• Confidential Support:
• Coordination & Communication:

• Bachelor's degree
• 3–5 years of experience in an Executive Assistant OR Personal Assistant
• Strong proficiency in MS Office (Excel, Word, PowerPoint, Outlook)
• Excellent written and verbal communication skills
• Strong organizational and multitasking abilities
• Ability to work independently, under pressure, and meet deadlines
• High degree of professionalism and attention to detail

Preferred Attributes:

• Experience in managing cross-functional coordination
• Understanding of project tracking and performance reporting
• Ability to handle ambiguity and anticipate the Operation Head needs proactively

Job Type: Full-time

Pay: ₹300,000.00 - ₹600,000.00 per year

Work Location: In person