Personal Assistant to Director (with IT Recruitment Experience)

Job Summary:

We are seeking a Personal Assistant to support our Director and leadership team. This role requires a versatile individual with exceptional communication, multitasking, and organizational skills who can manage day-to-day operations, executive support, and IT recruitment. The ideal candidate must be proactive, tech-savvy, and flexible with travel requirements. This is a high-responsibility role requiring confidentiality, initiative, and the ability to prioritize tasks effectively.

Key Responsibilities:

• Act as the primary point of contact between the Director and internal/external clients
• Manage daily calendars, schedule meetings, and coordinate appointments
• Screen and direct phone calls, handle incoming and outgoing correspondence
• Draft and respond to emails, letters, and other official communications
• Handle requests and queries efficiently and professionally
• Take dictation and comprehensive meeting minutes
• Prepare presentations, reports, and business briefs as needed
• Make travel arrangements including booking flights, hotels, and local transport
• Assist in event planning and speaking engagements
• Source and manage office supplies and inventory
• Maintain a structured and accessible office filing system
• Answer phone calls and messages, providing prompt responses
• Help the Director with daily time management and task coordination
• Run business errands and assist with personal or executive tasks
• Work closely with the Director on priority-based requirements and confidential tasks
• Coordinate with clients on documentation, meetings, and follow-ups
• Support in documentation and day-to-day operations
• Take a lead in IT recruitment – screening candidates, scheduling interviews, and coordinating with internal departments

Required Skills & Qualities:

• Excellent interpersonal and communication skills (written & verbal)
• Tech-savvy with hands-on experience in MS Office, email, scheduling tools, and virtual meetings
• Proactive approach to problem-solving with a strong sense of responsibility
• Outstanding organizational and time-management abilities
• Ability to multitask and manage several tasks with efficiency
• Strong attention to detail and ability to maintain confidentiality
• Active listening and a people-centric attitude
• Experience in IT Recruitment is mandatory
• Professional conduct and a positive, can-do attitude
• Ability to work closely with senior leadership on high-priority tasks

Preferred Candidate Profile:

• Female candidates preferred
• Prior experience as an Executive Assistant/Personal Assistant or similar role
• Flexibility to travel when required
• Comfortable working in a fast-paced and high-pressure environment
• Ability to take ownership and work independently

Executive Assistant, Personal Assistant, Executive Coordinator, Personal Secretary, Strategic Assistant

Job Types: Full-time, Permanent

Pay: ₹25,000.00 - ₹40,000.00 per month

Benefits:

• Cell phone reimbursement
• Health insurance
• Internet reimbursement
• Provident Fund

Application Question(s):

• Immediate Joiners Preferred

Experience:

• Executive Assistant: 1 year (Required)
• HR : 1 year (Required)

Location:

• Rs Puram, Coimbatore, Tamil Nadu (Required)

Work Location: In person