Personal Assistant

Job Opening: Personal Assistant (PA) –Female Candidate Only Preferred
Location: Makarba, Ahmedabad
Salary: As Per company Norms (Based on experience & profile)

We are looking to hire a smart, presentable, and experienced Personal Assistant (PA) to Promoter & Chairman. The ideal candidate should be highly organized, proactive, and able to maintain confidentiality while working closely with top management.

Requirements:

• Role : Personal Assistant (PA) - Reporting to CMD & Promoter
• Gender Preference: Female
• Experience: Minimum 3 years as a Personal Assistant or in a similar role
• Education: Minimum Graduate - Bachelor’s degree in Business Administration, Management, Communications, or related field (preferred).
• Proficiency in MS Office Suite, calendar management tools, and digital communication platforms.
• Current Status: Currently employed or recently employed

Key Skills:

• 3–10 years of experience as a Personal Assistant, Executive Assistant, or similar role.
• Excellent verbal and written communication skills.
• Strong organizational skills with the ability to multitask and prioritize.
• High level of discretion, confidentiality, and professionalism.
• Ability to work independently and respond quickly to changing demands.
• Flexibility for extended hours, travel, and urgent deadlines where required.

Role Summary

The Personal Assistant provides high-level administrative, organizational, and communication support to the Promoter & Chairman. This role ensures efficient scheduling, smooth coordination with internal/external stakeholders, timely follow-up on tasks, and effective management of executive priorities with utmost confidentiality and professionalism.

Key Result Areas (KRA)

1. Executive Calendar & Scheduling

• Maintain accurate calendars, schedule meetings/travel, and ensure timely reminders.
• Prioritize appointments and manage scheduling conflicts.

2. Communication & Coordination

• Act as the primary point of contact for internal and external communications.
• Draft and manage correspondence, meeting notes, and follow-ups if required.

3. Meeting & Task Management

• Organize executive meetings, prepare briefing materials, and track action items.
• Ensure timely completion of tasks assigned by or to the Chairman/Director.

4. Travel & Logistics Support

• Arrange travel itineraries, accommodations, and logistics.
• Manage related documentation and expense reporting.

5. Documentation & Reporting

• Maintain organized files and confidential records.
• Support preparation of reports, presentations, and research summaries.

6. Stakeholder Management

• Coordinate with departments, clients, and partners on behalf of the Chairman/Director.
• Ensure professional handling of requests, issues, and VIP engagements.

7. Administrative & Personal Support

• Handle administrative tasks, personal errands (as required), and special assignments.
• Maintain high standards of confidentiality and discretion.

Interested candidates can share their CV at: [email protected]

Job Types: Full-time, Permanent

Pay: ₹30,000.00 - ₹65,000.00 per month

Benefits:

• Provident Fund

Work Location: In person