Personal Assistant

Role & responsibilities

Key Responsibilities

• Manage executive calendars, schedule meetings, and coordinate travel arrangements to optimize time and resources.
  
• Prepare itineraries, process travel expenses, and handle reimbursements for executives and senior management.
  
• Provide comprehensive administrative support including report writing, filing, documentation, and dictation during meetings.
  
• Coordinate conferences, meetings, and corporate events including logistics, vendor management, and hospitality needs.
  
• Support facilities management by assisting in project implementation, procurement, scheduling, and compliance reporting.
  
• Liaise with vendors, contractors, and service providers to ensure efficient and non-disruptive operations.
  
• Manage office supplies, maintain records, and oversee mail and deliveries.
  
• Provide training and support to staff and assist with staff management activities.
  
• Ensure compliance with company policies and maintain accuracy in all records and schedules.
  

Skills & Competencies

• Advanced proficiency in

  MS Office Suite (Word, Excel, PowerPoint, Outlook)

  .
• Strong organizational and multitasking skills with attention to detail.
  
• Expertise in

  travel coordination, expense reporting, and schedule management

  .
• Excellent communication and interpersonal skills across all levels of the organization.
  
• Strong abilities in

  office and staff management, facility support, and event planning

  .
• Skilled in report writing, calendar planning, and conference logistics.
  

Qualifications

• MBA in Human Resource Management and Marketing Management

  (2011 2013).

• Bachelor of Arts in English Literature

  (2007 – 2011).
• Languages:

  English (Advanced), Malayalam (Advanced), Hindi (Advanced)

  .